Accounts Receivables Clerk

Dashiell•Houston, TX

5d•Onsite

About The Position

The Accounts Receivable Clerk is an entry-level accounting professional responsible for managing assigned customer accounts through the full billing cycle. The role ensures accurate and timely preparation of Time & Material and Fixed Price invoices, collection follow-up, and cash application. It is based in Dashiell’s Houston, Texas office and reports to the Assistant Controller. The position supports cash flow and revenue recognition through accurate invoicing and collection follow-up, maintains complete billing records to reduce errors and audit risk, keeps project managers informed about receivables, and supports internal controls and accounting team deadlines.

Requirements

High school diploma or equivalent required.
At least 3 years of accounts receivable experience, including demonstrated experience preparing Fixed Price and Time & Material billings.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
Strong attention to detail and ability to accurately prepare invoices and perform billing reviews.
Ability to handle confidential financial information with discretion and care.
Ability to define problems, gather supporting data, and draw sound conclusions.
Effective written and verbal communication skills and ability to interact professionally with project managers, internal teams, and external customers.
Ability to prioritize competing deadlines and work effectively in a fast-paced accounting environment.
Must be at least 18 years of age and legally authorized to work in the United States permanently without current or future visa sponsorship.

Nice To Haves

Associate’s degree in Business, Accounting, or a related field; 2 years of relevant experience may be considered in lieu of a degree.
Prior experience applying cash receipts.
Experience with ERP or project-based accounting systems.
Familiarity with customer billing portals used in construction, engineering, or utility industries.

Responsibilities

Prepare customer billings on mid-month and monthly cycles, coordinating with project managers and internal departments.
Collect supporting documentation for Time & Material and Fixed Price project billings each billing cycle.
Generate and distribute invoices promptly and follow up with customers to confirm receipt and acceptance, including invoices submitted through customer-approved systems.
Monitor accounts receivable and notify project managers about unpaid or disputed invoices requiring attention.
Apply cash receipts to the appropriate customer accounts and maintain cash receipts records.
Respond to billing and payment inquiries from project managers and customers.
Maintain accurate billing documentation and supporting records suitable for audit review.
Perform account reconciliations and assist with month-end close activities.
Perform order entry and change order functions in the accounting system, including entering job budgets.
Tie out intra-company invoices with Accounts Payable and generate offsetting invoices for processing in the accounting system.
Set up Accounts Payable vendor master files based on documentation received from the AP department.
Perform ACH callbacks to verify vendor banking information in accordance with internal controls.
Maintain a secured database of customer portal login credentials for billing system access.
Assist other divisions or companies with billing application questions and process guidance.
Support the data entry review process performed by other divisions and companies.
Complete special projects and other duties as assigned or requested.

Benefits

Company-paid life insurance
Accidental death and dismemberment insurance
Long-term disability insurance
Employee assistance program
Medical coverage through a traditional PPO or one of two high-deductible health plans, with FSA or HSA options
Dental coverage
Vision coverage
Supplemental life insurance
Short-term disability
Critical illness insurance
Group accident insurance
Hospital indemnity insurance
401(k) plan with immediate vesting
Competitive compensation and benefits package