Accounts Receivable Specialist

Capital Property Solutions•Columbus, OH

31d•$22 - $26•Onsite

About The Position

Capital Property Solutions (CPS) is a Columbus, OH-based HOA and property management company dedicated to helping communities run smoothly through responsive, professional service. We're looking for a detail-oriented Accounts Receivable Specialist to join our Accounting team. The Accounts Receivable Specialist manages the collection of past-due homeowner association assessments and fees for CPS-managed communities. You'll work directly with homeowners, community managers, boards, and association attorneys to resolve delinquent accounts in line with each community's governing documents, company policy, and applicable law. You'll also oversee submeter utility accounts, making sure meters are correctly assigned, reads are accurate, and homeowners stay informed on billing.

Requirements

High school diploma or equivalent required
2–5 years of experience in collections, accounts receivable, or property management
Working knowledge of collections, lien, foreclosure, and bankruptcy processes
Strong negotiation, communication, and organizational skills
Comfortable managing multiple priorities in a deadline-driven environment

Nice To Haves

Associate's degree in Accounting, Business, or a related field preferred
Experience with Vantaca or similar property management software a plus

Responsibilities

Monitor delinquent accounts and carry out collection activities per each association's policies; help set up and track authorized payment plans
Analyze payment trends and recommend collection strategies to managers and boards
Prepare accounts for attorney referral and coordinate with association attorneys on collections, judgments, liens, foreclosures, and bankruptcies; attend court hearings or mediations as needed
Assist with onboarding new associations, including importing prior owner balances from previous management companies
Maintain detailed, accurate records of communications, payment arrangements, and collection activity
Reconcile daily payment receipts against bank deposits and partner with Accounting and Community Managers to resolve discrepancies
Prepare reports on collection rates, uncollected balances, and bad debt for boards and leadership
Manage submeter utility accounts: assign meters correctly, troubleshoot malfunctioning or non-communicating meters, communicate billing issues to homeowners, and maintain accurate reading/account data in the property management software