Accounts Receivable Specialist

Down to Earth•Maitland, FL

1d•Onsite

About The Position

As an Accounts Receivable Specialist, you will be responsible for supporting the financial health of the organization by ensuring accurate, timely billing and effective collection of customer payments. This role works closely with operations, sales, and finance teams to manage invoicing for landscaping services, resolve billing issues, and maintain positive client relationships. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, service-driven environment.

Requirements

High school diploma or equivalent required
2–4 years of accounts receivable or general accounting experience.
Working knowledge of accounts receivable processes and basic accounting principles.
Experience with accounting or ERP systems and strong proficiency in Microsoft Excel.
High attention to detail and strong organizational skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a customer-focused approach.

Nice To Haves

Associate or bachelor’s degree in accounting, finance, or a related field preferred.
Experience in landscaping, construction, facilities services, or other contract-based service industries.
Familiarity with recurring billing, contract-based invoicing, or job-based revenue recognition.
Experience working with multi-location or multi-entity customers.
Knowledge of credit and collections best practices.
Ability to partner effectively with field operations and customer-facing teams.
Bilingual (English/Spanish) a plus.
Acumatica experience is a plus!

Responsibilities

Prepare, generate, and distribute customer invoices accurately and on a timely basis in accordance with contract terms and service schedules.
Apply customer payments, including checks, ACH, credit cards, and electronic transfers, to the appropriate accounts.
Monitor accounts receivable aging and follow up on past-due balances through professional customer communication.
Investigate and resolve billing discrepancies, short payments, and customer inquiries by partnering with operations and customer service teams.
Maintain accurate customer account records, including contract details, billing terms, and contact information.
Reconcile accounts receivable transactions and assist with month-end closing activities and reporting.
Support credit and collections efforts while maintaining strong customer relationships.
Assist with audit requests by providing documentation and explanations related to receivables activity.
Identify opportunities to improve billing processes, collections efficiency, and reporting accuracy.
Performing other tasks as assigned