Accounts Receivable Specialist

MC2•Paramus, NJ

1d•$25 - $33•Onsite

About The Position

As an international leader in the exhibit and live event marketing industry, MC² designs and builds exhibit and environmental spaces and innovates the technology within them. They lead the pack in creating dynamic places where people interact, face to face, with the world’s best brands, all manifested from their 15 locations in the U.S. This opening is in Paramus, NJ. The Accounts Receivable Specialist is responsible for Accounts Receivable, client relationships, related general ledger accounts, customer and general ledger account reconciliations, billing support, sales tax estimates, and related accounting functions. This is a fast-paced, high-volume role with significant client and internal stakeholder interaction. The role requires strong analytical thinking, accuracy, multitasking, and the ability to understand customized project billing processes beyond standard data entry.

Requirements

Associate's degree or equivalent experience
2-3 years' experience in either a Billing or Accounting Clerk role
Strong Excel skills required, including comfort with formulas, reviewing spreadsheets, manipulating data, and checking calculations for accuracy
Strong multitasking skills with the ability to reprioritize quickly in a fast-paced, high-volume environment
Analytical thinker who can question details, understand processes, and identify when additional information is needed
Not a data-entry-only role; must be comfortable reviewing, analyzing, and thinking through billing scenarios
Strong written and verbal communication skills with the confidence to interact professionally with clients and internal stakeholders
Strong customer service skills with the ability to work respectfully and effectively with different personalities across the company
High attention to detail, accuracy, organization, and problem-solving skills
Ability to learn complex processes, take thorough notes, and build confidence in a custom AR environment
Proven math acumen

Nice To Haves

Working knowledge of SAP is preferred
Knowledge of general accounting principles, including basic revenue recognition concepts, preferred

Responsibilities

Interact with sales personnel and Account Management to generate invoices for customers in accordance with contract terms for large, customized projects
Review contracts, project details, completion dates, purchase orders, and supporting documentation to ensure accurate invoicing, billing, and revenue recognition
Work with Accounting Operations Manager to implement billing processes and procedures
Ensure integrity of Accounts Receivable aging
Perform and analyze new customer credit checks
Prepare sales tax estimates and analyze project details to determine applicable tax treatment
Audit storage manifests to ensure accurate billing and multiple facility communications
Manage client communication, including billing inquiries, dispute resolution, purchase order follow-up, payment status, and client portal support
Interact heavily with customers/clients, sales teams, and account managers to obtain information, resolve questions, and support timely payment
Manage a high volume of emails, billing follow-ups, client requests, payment inquiries, and competing priorities throughout the day
Support internal and external customer service needs while maintaining professionalism, accuracy, and strong communication
Assist with payment applications, credit card processing, down payment follow-up, and open project/invoice follow-up
Assist with month/year-end closes
Prepare ad hoc client, audit, and accounting department reports as requested