Accounts Receivable Specialist

Kinder's•Walnut Creek, CA

3d•Hybrid

About The Position

The Accounts Receivable Specialist supports the Accounting team through the execution of complex accounts receivable activities, customer account management, invoicing, and cross-functional support within the AR function. This role is responsible for managing high-volume customer accounts, supporting EDI-driven billing processes, reconciling account discrepancies, and ensuring accurate documentation and reporting across AR operations. The ideal candidate brings prior experience in a fast-paced CPG environment, understands the operational complexity of large retail customers, and has exposure to sophisticated accounting processes within scaling organizations. This individual is highly detail-oriented, proactive, analytical, and capable of balancing day-to-day execution with continuous process improvement.

Requirements

Prior Accounts Receivable experience within a CPG, food & beverage, consumer products, or similarly complex environment, including experience supporting large retail customers and EDI-driven processes.
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
4+ years of Accounts Receivable, Customer Accounting, Revenue Accounting, or related experience REQUIRED
CPG, food & beverage, consumer products, or similarly complex industry experience is REQUIRED.
Experience working with large retail customers and EDI-driven processes REQUIRED
Familiarity with customer deductions, chargebacks, short pays, and gross-to-net concepts
Experience working within fast-growing or high-change business environments strongly preferred
Exposure to larger-scale organizations with mature accounting processes and controls strongly preferred
Experience working with large scale ERP systems
Strong Excel skills including data organization, reconciliations, and reporting
Exceptional attention to detail, organization, and problem-solving skills
Strong communication skills and ability to partner cross-functionally across teams

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or related field
Experience working within fast-growing or high-change business environments
Exposure to larger-scale organizations with mature accounting processes and controls
Experience working with large scale ERP systems

Responsibilities

Prepare and issue accurate customer invoices in accordance with pricing agreements and promotions
Validate invoice details including pricing, freight, and trade spend
Submit invoices through customer portals or EDI systems as required
Maintain accurate billing records and supporting documentation
Submit invoices and related documentation through customer and retailer portals
Retrieve remittance details and supporting documents from retailer systems
Monitor portal notifications related to billing discrepancies or compliance deductions
Maintain customer-specific billing requirements and compliance checklists
Ensure all required documentation is properly uploaded and stored for AR review
Gather, organize, and maintain supporting documentation for customer deductions and chargebacks
Coordinate with Sales, Trade Marketing, and Operations to obtain required backup documentation
Ensure documentation is complete and accessible for AR review and resolution
Maintain organized records of deduction-related files
Assist with cash application and payment posting
Support reconciliation of customer accounts
Maintain accurate customer account information
Provide administrative support for AR reporting and audits
Support AR month-end close activities
Maintain audit-ready documentation and filing systems
Assist the AR Supervisor with reporting and special projects
Identify opportunities to improve documentation accuracy and efficiency