Accounts Receivable Specialist

Aston Carter•Irvine, CA

3d•$25 - $28•Hybrid

About The Position

This contract Accounts Receivable Specialist role focuses on independently managing a high-volume portfolio of customer accounts, including EDI customers, with a strong emphasis on cash application, account reconciliation, and business-to-business collections. You will work closely with finance, sales, and operations teams to ensure accurate billing, timely collections, and clear reporting, while consistently following established procedures and instructions.

Requirements

2–3 years minimum of accounts receivable or accounting experience.
Proven experience with cash application, account reconciliation, and aging report analysis.
Strong Excel skills, including VLOOKUP, pivot tables, and advanced reporting, with the ability to manipulate, analyze, summarize, and assess large volumes of data.
Ability to work with large Excel data sets, including invoices with up to tens of thousands of line items.
Experience preparing and analyzing aging reports and supporting weekly AR reviews.
Demonstrated experience issuing credit memos and handling deductions and disputes.
Experience with ERP systems; NetSuite experience is preferred, but other ERP experience is acceptable (excluding QuickBooks).
Strong attention to detail and accuracy in data entry, reconciliation, and reporting.
Ability to follow established procedures and instructions consistently without seeking to change existing processes.
Strong written and verbal communication skills for interacting with customers and internal teams.
Experience with business-to-business collections and customer account management.
Comfort navigating customer portals to retrieve, research, and dispute transactions.

Nice To Haves

Bachelor’s degree in accounting is optional and preferred, but relevant experience is equally considered.
Experience in consumer products is preferred.
Experience working with big box retail customers is preferred.
Experience working with customer portals for billing, documentation, and dispute management is preferred.
NetSuite ERP experience is preferred, but familiarity with other mid-market ERP systems is beneficial.
Ability to take thorough notes and document processes, actions, and account updates clearly.
Ability to work effectively as part of a small accounts receivable team.
Comfort preparing commercial shipping documents for import shipments.
Willingness to complete an Excel skills assessment during the onsite interview.

Responsibilities

Independently manage a portfolio of customer accounts, including EDI customers, ensuring accurate and timely accounts receivable processing.
Perform cash application and reconciliation of all incoming payments received by wire, EFT, check, and credit card.
Research and resolve deductions and account discrepancies to ensure accurate customer balances.
Process and research authorized deductions and dispute unauthorized deductions through appropriate channels.
Analyze and forecast customer aging to support weekly accounts receivable meetings.
Conduct business-to-business collection activities on open accounts receivable by contacting customers and collaborating with account management and sales teams.
Issue standard credit memos in accordance with contractual agreements.
Manage and create Excel reports for finance, sales, and operations leadership, ensuring accuracy and clarity of data.
Monitor EDI billing execution and resolve issues identified through account reconciliations.
Access and navigate customer portals to retrieve information, research transactions, and submit or manage disputes.
Respond promptly and professionally to customer emails and inquiries related to billing, payments, and account status.
Prepare manual invoices as needed for non-EDI customers to ensure timely and accurate billing.
Prepare commercial shipping documents for import shipments on open accounts, ensuring compliance with documentation requirements.
Create month-end accounts receivable summaries and reconciliations for assigned customers.
Maintain a focus on continuous process improvement within established guidelines, identifying ways to enhance accuracy and efficiency while respecting current procedures.
Complete ad hoc projects and tasks as assigned by leadership, meeting deadlines and quality expectations.
Handle large volumes of paperwork and documentation, including importing and organizing documents through client portals after training.