Accounts Receivable / Logistics Specialist

Timeless•Scottsdale, AZ

1d•Onsite

About The Position

The A/R / Logistics Specialist role acts as a liaison between Accounting, Sales, and Distribution, facilitating smooth communication and workflow. Responsibilities include maintaining compliance documents, updating sales dashboards, and managing digital and paper documentation. The accounting tasks range from data entry and invoice management to monthly reconciliations and collection efforts. Overall, the position requires meticulous attention to detail and effective collaboration across various functions & teams.

Requirements

Proficient use of Quickbooks Online.
Proficient in G-Suite/MS Office (Excel/Sheets).
Excellent oral and written communication skills.
Has the ability to meet deadlines and an aptitude for timeliness.
Exceptional organizational skills and attention to detail.
2+ years of experience with QuickBooks Online or Desktop (required)
2+ years of experience with bookkeeping (required)
2 - 3 years of experience with collections or accounts receivable (required)
3+ years of experience working in an administrative role (required)
Must be twenty-one (21) years of age
Must consent to a criminal background check performed by the Company and/or state officials.
Employment offers are contingent upon the successful completion of the criminal background check for cannabis badging.
Valid State Issued ID

Nice To Haves

Experience with Microsoft Dynamics Business Central desired.
Cannabis industry experience (preferred)
ERP system experience / Microsoft Dynamics Business Central (preferred)
Bachelor’s Degree in a related field of study (preferred)

Responsibilities

Ensure completed orders have been imported into Quickbooks Online & Business Central correctly.
Track and distribute credit memos for discounts, samples, and other promotional offers to customers.
Ensure credit memos are recorded in Quickbooks Online, Business Central, & eShop.
Track and apply all customer payments in QuickBooks Online & Business Central.
Lead the collection efforts of all past due accounts.
Participate in bi-weekly updates with the General Manager & National Accounting Team on customer agings.
Monthly reconciliations between Quickbooks Online, Business Central & Leaflink to ensure all activity for the month is correct across all systems including payments & credits.
Schedule deliveries based on order completion and delivery schedules.
Assist in the collection of compliance documents with the Distribution team.
Assist in the scheduling of deliveries with the Distribution team.
Liaison between Sales Team & Customers to ensure order accuracy