Accounts Receivable Clerk

Mad Engine Global LLC•San Diego, CA

3h•Onsite

About The Position

Mad Engine Global is seeking a detail-oriented and organized Accounts Receivable Clerk to support our Finance & Accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections across a high-volume, fast-paced wholesale and retail environment. The ideal candidate thrives in a collaborative setting and has experience working with large retailers and complex invoicing structures.

Requirements

1–3+ years of experience in Accounts Receivable, Billing, or a similar accounting role
Strong understanding of basic accounting principles and AR processes
Proficiency in Microsoft Excel
Excellent attention to detail, organization, and time management skills
Strong communication skills with the ability to work cross-functionally

Nice To Haves

Experience in wholesale, apparel, or consumer goods industry
Familiarity with high-volume invoicing and major retail accounts (e.g., Walmart, Target, Costco)
Experience with ERP systems (e.g., SAP, NetSuite, or similar)
Experience with pivot tables and VLOOKUPs in Microsoft Excel

Responsibilities

Process and post customer payments (ACH, wire transfers, checks, credit cards) accurately and in a timely manner
Generate and distribute invoices to customers, ensuring alignment with purchase orders and retailer requirements
Monitor accounts to identify outstanding balances and follow up on overdue invoices
Partner with Sales, Customer Service, and Logistics teams to resolve billing discrepancies and deductions
Reconcile customer accounts and maintain accurate aging reports
Research and resolve chargebacks, short payments, and deductions (including retailer-specific requirements such as Walmart, Target, and Club accounts)
Maintain organized records of transactions, communications, and payment history
Assist with month-end closing activities, including reconciliations and reporting
Support audits by providing necessary documentation and explanations
Ensure compliance with company policies and accounting standards