Accounts Receivable and Payable Clerk

Gracious Living Corporation•Vaughan, ON

7d•CA$0 - CA$50,000•Onsite

About The Position

The Accounts Receivable & Payable Clerk is responsible for full-cycle processing of accounts payable and receivable, ensuring accuracy, timeliness, and compliance with internal controls. This role supports cash flow management, vendor and customer relationships, and financial reporting in a fast-paced environment.

Requirements

Post-secondary education in Accounting, Finance, or related field preferred
2–4 years of experience in accounts payable and/or receivable
Strong understanding of accounting principles and processes
Excellent communication and interpersonal skills (vendors & customers)
Highly detail-oriented with strong organizational skills
Ability to manage multiple priorities and meet deadlines
Proficient in Microsoft Excel, Adobe Acrobat Pro, and Microsoft Office Suite
Understanding of Canadian tax requirements (HST/GST, cross-border transactions)
Strong problem-solving and process improvement mindset

Nice To Haves

Experience in a manufacturing or job-costing environment is an asset

Responsibilities

Process vendor invoices by matching to purchase orders and receiving documentation
Ensure proper approvals are obtained in accordance with company policies
Prepare and process payment runs (cheques, EFT, wire transfers)
Maintain accurate vendor files and supporting documentation
Respond to vendor inquiries and resolve discrepancies
Actively monitor AP aging and identify overdue or disputed invoices
Assist with cash flow planning by providing AP forecasts
Ensure compliance with internal controls and approval workflows
Support vendor onboarding, including collection of tax and banking information
Generate and issue customer invoices, credit notes, and statements
Perform collections and follow up on outstanding accounts
Investigate and resolve billing discrepancies
Reconcile customer accounts and maintain accurate records
Prepare and process daily cash receipts and deposits
Actively monitor AR aging and proactively escalate overdue accounts
Assist with credit reviews and approvals
Apply cash receipts and reconcile payments to customer accounts
Support dispute resolution with internal teams (sales, operations)
Assist with month-end and year-end close processes, including reconciliations
Support audit requests and provide required documentation
Prepare AR/AP reconciliations and ensure subledger tie-outs to the GL
Assist with HST/GST tracking and reporting support
Identify process inefficiencies and recommend improvements
Support automation and digitization of accounting processes
Maintain accurate data within accounting/ERP systems
Generate reports (AR aging, AP aging, cash flow, collections) for management
Ensure data integrity across financial and operational systems
Communicate effectively with internal departments (operations, purchasing, sales)
Provide support to management and respond to inquiries
Act as a liaison between finance and operations for billing, costing, and payments
Collaborate on cross-functional initiatives, including process and system improvements