Accounts Receivable Administrator

VJ Technologies•Bohemia, NY

20h

About The Position

Provide financial, administrative, and clerical support to ensure invoices are processed, reconciled, verified, and posted correctly. Process Accounts Receivable transactions in a timely manner within an ERP system. Handle Accounts Receivable transactions through payment receipt, including generating and distributing invoices, communicating with customers and vendors, validating payments against invoices, recording transactions, and conducting accounts receivable calls. Maintain financial records, reconcile bank accounts daily, perform weekly goods received not invoiced (GRNI) analysis, and prepare weekly cash flow and AR reports. Collaborate with Purchasing, Sales, and Inventory Control, support management with clerical and administrative tasks, and work on special projects as required. Work with employees, vendors, and customers to resolve problems or discrepancies. The role regularly involves sitting, walking, bending, standing, and operating standard office equipment, with occasional lifting and movement of materials. Potential travel by air, rail, and car is noted.

Requirements

At least two years of experience in a comparable corporate accounting role.
High school diploma with some college-level accounting classes or equivalent.
Knowledge of basic accounting techniques.
Detail-oriented and organized, with strong verbal and written communication skills.
Computer skills, including proficiency in Excel.
Prior experience working with an MRP or ERP system.
Ability to multitask, prioritize, work efficiently, anticipate work needs, and follow through in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
Excellent interpersonal skills and ability to interface effectively with vendors, customers, and all levels of management.
Analytical, problem-solving, and documentation skills, as well as stress management, time management, and multitasking skills.
Ability to communicate continually and repeatedly in person, by phone, email, and other electronic devices.
Ability to fulfill essential job functions with consistent alertness and in a safe manner.

Nice To Haves

Bachelor’s degree in an accounting discipline preferred.
Previous experience working in a manufacturing environment.
Familiarity with Microsoft Great Plains, AX, or D365.

Responsibilities

Handle Accounts Receivable transactions and track them through payment receipt.
Generate and distribute invoices; interact with customers and vendors; validate payments against invoices; record transactions in an ERP system; and conduct accounts receivable calls.
Verify, allocate, and post business transaction details, including sales slips, invoices, receipts, check stubs, and computer printouts.
Verify the accuracy of invoices.
Maintain financial records by analyzing balance sheets and general ledger accounts.
Reconcile bank accounts daily.
Conduct weekly goods received not invoiced (GRNI) analysis.
Prepare weekly cash flow reports, AR reports including GRNI analysis, and other reports as needed.
Collaborate with Purchasing, Sales, and Inventory Control departments.
Provide clerical and administrative support to management and work on special projects as required.
Work with employees, vendors, and customers to resolve problems or discrepancies.