Accounts Receivable / Accounts Payable Clerk

Sahah Naturals • Montreal, QC

2d • Hybrid

About The Position

We are seeking an AR/AP Clerk responsible for ensuring the accuracy, timeliness, and efficiency of our accounting operations. This role manages both Accounts Receivable and Accounts Payable processes, maintaining accurate financial records, strong vendor relationships, and healthy cash flow. You will play a central role in day-to-day AR and AP management, including posting transactions, processing payments, reconciling ledgers, and supporting accounting operations. If you enjoy working with numbers, staying organized, and ensuring financial records are accurate and up to date, this position enables you to put your accounting skills into practice in a dynamic, fast-moving environment.

Requirements

• 1–3 years of experience in accounting, finance operations, AR/AP, or bookkeeping
• Strong proficiency with QuickBooks, BeanWorks, Google Sheets, Asana (or similar systems).
• Excellent communication and organizational skills.
• Ability to manage multiple priorities and maintain accuracy under deadlines
• Bilingual in English & French required.

Nice To Haves

• A degree or diploma in Accounting, Finance, or Business is an asset

Responsibilities

• Verify, code, and enter vendor invoices into the system daily
• Match invoices with purchase orders and item receipts; resolve discrepancies promptly
• Prepare and execute weekly vendor payments (EFT, ACH, credit card, online portals)
• Send remittance notifications and maintain strong communication with suppliers
• Maintain vendor profiles and respond to inquiries in a timely and professional manner
• Manage the shared accounting email inbox and ensure all items are addressed
• Reconcile the AP ledger monthly, ensuring accuracy and completeness
• Track and post customer payments daily, ensuring proper allocation
• Conduct weekly collection follow-ups, addressing overdue invoices and short-payments
• Communicate with customers and coordinate internally for collection escalations
• Prepare and send customer statements weekly
• Respond to customer inquiries regarding invoices, balances, and payment issues
• Review credit limits and release/approve customer orders as needed
• Reconcile the AR ledger monthly and ensure no unapplied payments remain outstanding
• Maintain accurate digital filing of all AP/AR documents
• Support month / year end by gathering required documentation upon request
• Prepare credit applications
• Coordinate with Controller to monitor cash flow timing and upcoming payments
• Contribute to continuous improvement of accounting processes and SOPs

Benefits

• Hands-on experience in AR, AP, and operational accounting in a fast-growing company
• Work closely with experienced professionals and develop valuable skills
• Hybrid work environment (3 days in office, 2 days WFH).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree