Accounts Payable Systems Coordinator

City of Roanoke, Virginia•Virginia 24012, VA

37d•Onsite

About The Position

The City of Roanoke is seeking an Accounts Payable Systems Coordinator to supervise the customer payment processes for the department of Social Services and maintain records on the city and state accounting systems. Additional job responsibilities include but are not limited to coordinating implementation of accounting system improvements including subsystem implementations and reviewing system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly. The successful candidate will supervise, plan, and direct the work of professional and technical staff; prepare journal entries, budget transactions, and account reconciliations, and assemble statistical and accounting data on request. They will also assist independent auditors as required. Bachelor's degree or equivalent from four-year college or university accounting; three to five years related experience and/or training in accounting and accounts payable with supervisory experience; or equivalent combination of education and experience is required. Possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia is also required. The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community. This is an exempt position.

Requirements

Bachelor's degree or equivalent from four-year college or university accounting
three to five years related experience and/or training in accounting and accounts payable with supervisory experience; or equivalent combination of education and experience.
Possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia is also required.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to prepare reports and correspondence.
Ability to communicate effectively with groups of customers or employees of organization.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written or oral form.
Regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
Frequently is required to stand and sit.
Occasionally required to walk.
Must regularly lift and/or move up to 10 pounds.
Specific vision abilities required by this job include ability to adjust focus.

Responsibilities

Supervises the customer payment processes for the department of Social Services and maintains records on the city and state accounting systems.
Coordinates implementation of accounting system improvements including subsystem implementations.
Reviews system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly.
Supervises and advises staff in the procedural processes of the accounts payable functions
Reviews and edits work of staff, ensuring proper journal entries, financial reports and data entry into the Federal, State and City accounting systems
Prepares and supervises the disbursement of client and vendor payments
Researches and provides financial data on request to clients and vendors
Monitors customer service activities for compliance with Federal, State and local benefit program mandates
Coordinates with other DSS personnel to resolve problems related client and vendor payments
Assists with any financial systems implementations and improvements, including any subsystems
Assists users with complicated systems issues
Assists in supervising the Harmony Accounting/ Database System which processes payments to CSA/Foster Care and IV-E expenditures; attends training to keep abreast of changes with system
Assists with the testing and reconciliation of any financial system upgrade or enhancement
Reviews system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly
Reviews current accounting procedures and recommends needed improvements
Provides financial support to the Juvenile Justice Block Grant program by processing invoices, preparing financial statements and attending meetings
Reconciles and enters city expenditures into the States Locality Automated System Expenditure Reimbursement (LASER) system
Prepares and processes service contracts for payments for Human Services Grant programs
Assists Federal, State and independent auditors as needed
Prepares journal entries, budget transactions and account reconciliations
Participates in special projects, researches and prepares management reports as needed
Serve as the backup Human Resource contact for the Department of Human Services
Supervises assigned account technician and clerk staff and agency Human Resource contact.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.