Part-Time Accounts Payable Support

Forsite Consultants Ltd•Moscow, ID

12d•Onsite

About The Position

Forsite is hiring a part-time Accounts Payable Support Specialist to join its Accounting Team at the Conroe, Texas office. This is an on-site role with a consistent weekday schedule of approximately 20 hours per week. The position supports invoice processing, vendor account maintenance, payment preparation, expense reporting, recordkeeping, and month-end close. The role requires accuracy, discretion, and the ability to work both independently and collaboratively.

Requirements

1–2 years of accounts payable, bookkeeping, or general accounting experience.
Working knowledge of accounting software such as QuickBooks, NetSuite, or similar.
Intermediate Excel skills, including sorting, filtering, basic formulas, and lookups.
Accuracy with numbers and data entry, and a habit of checking one's work.
Discretion when handling confidential financial and vendor information.
Availability for a consistent weekday schedule on-site in Conroe.
High school diploma or equivalent.
Collaborative, reliable, and accountable approach to teamwork.
Critical thinking and proactive problem-solving, including following ideas through to completion.
Sound judgment in dynamic situations.
Strong written and verbal communication skills.
Attention to detail and commitment to high-quality work.
Ability to work independently under limited direct supervision and in a team environment.
Adaptability and resilience in a fast-paced environment with shifting priorities and multiple projects.
Professional, friendly, respectful approach and commitment to excellent service.

Nice To Haves

Associate’s degree or coursework in accounting or business.
Experience with multi-entity accounting or with aviation, energy, or field services companies.
Familiarity with 1099 vendor reporting.
Technical writing skills.

Responsibilities

Enter, code, and process vendor invoices, matching them to purchase orders, receipts, and approvals.
Route invoices for approval and follow up on missing approvals or supporting documentation.
Set up and maintain vendor records, including W-9s and certificates of insurance.
Reconcile vendor statements and research discrepancies, duplicate invoices, and past-due balances.
Help prepare weekly payment runs by check, ACH, and card, and organize supporting documentation.
Answer vendor and internal questions about invoice and payment status.
Process employee expense reports and corporate card receipts in accordance with company policy.
Scan, file, and maintain complete, audit-ready accounts payable records.
Support month-end close with aging reports, accrual backup, and other assigned tasks.