Accounts Payable Supervisor

Federal Signal Openings•Elgin, IL

7d•Onsite

About The Position

Elgin Sweeper, a subsidiary of Federal Signal Corporation’s Environmental Solutions Group, is seeking an Accounts Payable Supervisor. Elgin Sweeper products are sold and serviced through a network of more than 100 dealer locations worldwide and are the sweepers of choice for a variety of general street maintenance, special industrial and airport applications. With over 100 years of experience, Elgin Sweeper offers municipalities, contractors and industries the most sweeper options in the country, using the latest sweeping technologies. Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. The Company is headquartered in Downers Grove, IL, with manufacturing facilities worldwide, and operates two groups: Environmental Solutions and Safety and Security Systems. The Accounts Payable Supervisor will lead, train, and supervise accounts payable staff, ensuring accurate and timely voucher and payment processes. This role involves problem identification and resolution, managing the check process, preparing wire transfers, overseeing credit card limits, reconciling vendor statements, and assisting with audits.

Requirements

Associates Degree or relevant professional experience in lieu of a degree
3-5 years of Accounts Payable experience, preferably in a manufacturing environment
Excellent MS Office skills with the ability to create and maintain spreadsheets using Excel.
Must be detail oriented, have strong problem solving/communication skills, and be able to work well with individuals at all levels of the organization.
Strong organizational skills
Previous supervisory experience.

Nice To Haves

JD Edwards or other MRP systems experience is a plus.

Responsibilities

Lead, train and supervise accounts payable staff, ensure that workflow is organized so the voucher and payment process are completed in an accurate and timely manner.
Provide problem identification and resolution, including gathering information, conducting meetings and documentation of work flow processes.
Control and execute all aspects of the check process, including proper control and distribution of checks and positive pay.
Prepare wire transfer documentation, obtain proper authorization, and execute transfer.
Credit card limit oversight, suspend or revoke cards
Organize and reconcile vendor statements for primary suppliers.
Communicate with vendors and resolve any discrepancies.
Review unvouchered receipts to ensure proper payment application and accuracy of accrued expenses.
Investigate unapplied receipts and resolve any related payment or receiving issues.
Maintain document control files and logs using Excel for invoices circulated for approval or discrepancy resolution.
Follow-up on outstanding items to ensure timely processing for payment.
Assist in the maintenance of vendor address and contact information.
Field vendor inquiries and respond within 24 hours after initial inquiry.
Analyze and maintain accounts payable detail, summary and unvouchered reports.
Assist with internal and external audits by gathering information to validate that transactions are processed correctly and in accordance with corporate guidelines.
Perform other duties, assignments, and special projects as assigned.
Prepare, maintain and file 1099’s