Accounts Payable Supervisor

State of Maine • Augusta, ME

2d • $20 - $28

About The Position

The DHHS Financial Service Center is seeking an Accounts Payable Supervisor (Clerk IV). In this position, you will: Manage operations and complete daily tasks including, processing Child Support payments and disbursements ensuring, accuracy, timeliness and compliance with federal, state and departmental guidelines. Supervise a four-employee team managing the Child Support Receipt and Disbursement Unit, directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance. Ensure all state and federal regulations are followed and payment deadlines are consistently met. Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency. Provide oversight, guidance, and support to staff while serving as a liaison with the Division of Support Enforcement & Recovery’s (DSER) leadership team and agents to resolve payment issues, communicate process improvements and support programmatic needs. Oversee daily operations, including workflow management, payment intake and disbursement, internal controls, and safeguarding of funds, while strengthening continuity of operations and promoting exceptional customer service, ethical standards, and collaboration aligned with department mission and values.
The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

Requirements

• Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work.
• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment.
• Basic understanding of accounting principles and internal controls.

Nice To Haves

• Preference will be given to candidates with significant management experience.
• Prior experience and/ or education in accounting and operational management.
• A proven ability to identify, enhance and implement process improvements.

Responsibilities

• Manage operations and complete daily tasks including, processing Child Support payments and disbursements ensuring, accuracy, timeliness and compliance with federal, state and departmental guidelines.
• Supervise a four-employee team managing the Child Support Receipt and Disbursement Unit, directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance.
• Ensure all state and federal regulations are followed and payment deadlines are consistently met.
• Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency.
• Provide oversight, guidance, and support to staff while serving as a liaison with the Division of Support Enforcement & Recovery’s (DSER) leadership team and agents to resolve payment issues, communicate process improvements and support programmatic needs.
• Oversee daily operations, including workflow management, payment intake and disbursement, internal controls, and safeguarding of funds, while strengthening continuity of operations and promoting exceptional customer service, ethical standards, and collaboration aligned with department mission and values.

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees