Accounts Payable Supervisor

Jetstream of Houston•Elgin, IL

4h•Onsite

About The Position

Sold and serviced through a network of more than 100 dealer locations worldwide, Elgin Sweeper products are the sweepers of choice for a variety of general street maintenance, special industrial and airport applications. With more than 100 years of experience, Elgin Sweeper offers municipalities, contractors and industries the most sweeper options in the country, using the latest sweeping technologies—mechanical, pure vacuum, regenerative air, alternative fuel and waterless dust control. Elgin Sweeper is a subsidiary of Federal Signal Corporation’s Environmental Solutions Group. Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at [email protected]. All other applications must be submitted online.

Requirements

Associates Degree or relevant professional experience in lieu of a degree
3-5 years of Accounts Payable experience, preferably in a manufacturing environment
Excellent MS Office skills with the ability to create and maintain spreadsheets using Excel.
Detail oriented
Strong problem solving/communication skills
Able to work well with individuals at all levels of the organization.
Strong organizational skills
Previous supervisory experience.

Nice To Haves

JD Edwards or other MRP systems experience is a plus.

Responsibilities

Lead, train and supervise accounts payable staff, ensure that workflow is organized so the voucher and payment process are completed in an accurate and timely manner.
Provide problem identification and resolution, including gathering information, conducting meetings and documentation of work flow processes.
Control and execute all aspects of the check process, including proper control and distribution of checks and positive pay.
Prepare wire transfer documentation, obtain proper authorization, and execute transfer.
Credit card limit oversight, suspend or revoke cards
Organize and reconcile vendor statements for primary suppliers. Communicate with vendors and resolve any discrepancies.
Review unvouchered receipts to ensure proper payment application and accuracy of accrued expenses. Investigate unapplied receipts and resolve any related payment or receiving issues.
Maintain document control files and logs using Excel for invoices circulated for approval or discrepancy resolution. Follow-up on outstanding items to ensure timely processing for payment.
Assist in the maintenance of vendor address and contact information.
Field vendor inquiries and respond within 24 hours after initial inquiry.
Analyze and maintain accounts payable detail, summary and unvouchered reports.
Assist with internal and external audits by gathering information to validate that transactions are processed correctly and in accordance with corporate guidelines.
Perform other duties, assignments, and special projects as assigned.
Prepare, maintain and file 1099’s