Accounts Payable Specialist

Etna Shared Services • Grand Rapids, MI

13d • Onsite

About The Position

The Accounts Payable Specialist supports daily accounting operations by ensuring expense invoices, purchase orders, and vendor credits are processed accurately and efficiently. This role works closely with branches, vendors, and the accounting team to help ensure timely payments, accurate records, and positive internal and external customer experience.

Requirements

• Ability to operate standard office equipment.
• Working knowledge of Microsoft Office products and Eclipse.
• Effective communication, problem-solving, customer service, interpersonal, time management, and judgment skills.
• High level of accuracy and attention to detail.
• Ability to perform basic mathematical calculations using whole numbers, fractions, and decimals.
• Ability to manage multiple tasks, priorities, and deadlines while adapting to changing needs.
• High School Diploma or equivalent; or
• Two years of related experience and/or training; or
• An equivalent combination of education and experience.
• Must pass a substance abuse screening.

Responsibilities

• Meet or exceed the expectations of our customers by providing a positive customer experience.
• Send expense invoices for approval and monitor approval status to ensure timely payment.
• Match incoming vendor credits with receivers according to purchase order numbers.
• Match incoming invoices with receivers according to purchase order numbers.
• Reconcile products, quantities, and pricing on purchase orders.
• Enter accurate payment dates, discount amounts, and payment numbers for credits and expense invoices into the payables system.
• Work collaboratively with branch teams to reconcile cost check purchase orders (CPOs).
• Follow up with vendors to retrieve credits that are over 90 days outstanding.
• Assist the Accounts Payable Supervisor with check runs and reporting as needed.
• Support Accounts Payable and Accounts Receivable teams with special projects when required.
• Maintain regular and predictable attendance.
• Work safely and follow all company policies and procedures.

Benefits

• Competitive compensation and benefits package, including quarterly bonuses!
• 5 different lines of business and 2 subsidiaries that provide company stability through diversification.
• Professional development opportunities to support your growth.
• A collaborative and inclusive work environment that values your contributions.
• The fun challenge of working in a fast-paced, multi-location, diverse business function environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED