Accounts Payable Specialist

Aston Carter•Burnaby, BC

12d•CA$26 - CA$29•Hybrid

About The Position

The Accounts Payable Specialist will play a critical role in supporting a high-volume, largely manual Accounts Payable environment. This position involves monitoring shared mailboxes, retrieving vendor invoices, and processing both PO and non-PO transactions. The specialist will ensure timely and accurate processing of approximately 1,000–1,200 invoices per month and manage Canadian indirect taxes compliance.

Requirements

3+ years of high-volume Accounts Payable experience processing 200+ invoices per week.
3+ years of experience performing purchase order matching (2-way and/or 3-way matching).
3+ years of vendor maintenance and vendor master data management experience.
3+ years of experience coding and processing invoices involving Canadian GST/HST/PST tax requirements.
Strong proficiency in Excel, including the ability to work with spreadsheets and create basic formulas.
Experience using a large-scale ERP system such as SAP, Oracle, Syteline, or Workday.
Strong understanding of Canadian indirect taxes (GST/HST/PST).
Experience supporting multi-currency AP operations (CAD & USD), Syteline, Activeworx.

Nice To Haves

Experience with SyteLine.
Experience with cross-border invoicing and U.S. entities.
Experience working in a shared services environment.
Familiarity with SOX controls and audit requirements.
Personable, approachable, and strong communicator.
High attention to detail and accuracy.
Strong customer service mindset when dealing with vendors and internal stakeholders.
Collaborative team player who can work cross-functionally.
Strong problem-solving abilities and initiative.
Comfortable working independently and taking ownership of responsibilities.
Able to adapt quickly and get up to speed in a fast-paced environment.

Responsibilities

Process high-volume invoices for Canadian and US entities with accuracy.
Ensure proper GST/HST/PST coding.
Review invoice discrepancies and perform 2-way/3-way match.
Obtain and verify approval and coding on NON-PO vendor invoices and miscellaneous requests.
Provide excellent customer service and resolve inquiries and discrepancies with internal staff and vendors.
Partner with purchasing and operations teams to resolve invoice and purchase order discrepancies.
Maintain vendor account accuracy, including tax documentation.
Support CRA audit requests and compliance documentation.
Respond to vendor inquiries and resolve payment issues.
Support cross border invoice processing.
Participate in knowledge transfer with the outgoing AP specialist.
Document processes and support ERP evaluation.