Accounts Payable Specialist

Double E Company, LLC•West Bridgewater, MA

13d•$24 - $28

About The Position

The Accounts Payable Specialist owns Double E’s day-to-day accounts payable activities and helps strengthen processes, controls, and communication that support smooth operations. The role manages invoices and payments from receipt through reconciliation, partners with employees and vendors, and identifies practical ways to improve accuracy, visibility, and efficiency. The ideal candidate is dependable, detail-oriented, proactive, and comfortable communicating across teams.

Requirements

Solid accounts payable knowledge, including invoice processing, purchase order matching, payment execution, reconciliations, accruals, and aging management.
Working knowledge of accounting fundamentals and internal controls.
Proficiency in Microsoft Excel and comfort learning and using ERP, expense, and payment systems.
Ability to take ownership, follow through on commitments, and organize high-volume work while maintaining attention to detail.
Strong communication skills, including explaining issues clearly, building productive relationships, and following up respectfully.
Analytical problem-solving skills, including investigating root causes and developing practical solutions.
Ability to improve established processes, document procedures, and help others adopt consistent practices.
Ability to prioritize competing demands, meet deadlines, and maintain accuracy in a fast-paced environment.

Nice To Haves

Experience using an ERP system.
Experience with electronic payment platforms and expense management systems.
Experience improving AP workflows, reporting, controls, or automation; strongly preferred.

Responsibilities

Manage daily accounts payable operations, including invoice intake, coding, purchase order matching, approval follow-up, data entry, and payment preparation.
Review invoices and supporting documentation for accuracy, authorization, appropriate accounting treatment, and compliance with company policies.
Maintain accurate vendor records and respond professionally and promptly to vendor inquiries, payment questions, and account discrepancies.
Execute scheduled ACH, check, and other vendor payment runs and confirm payment accuracy.
Reconcile vendor statements, subledger activity, and general ledger accounts; investigate and resolve discrepancies.
Prepare journal entries and monthly accounts payable accruals, including employee expense activity, to support an accurate close.
Monitor aging, credits, duplicate invoices, past-due items, and other exceptions; communicate risks and drive issues to resolution.
Document and strengthen AP workflows, controls, and service standards to improve accuracy, cycle time, transparency, and scalability.
Produce clear AP reporting and communicate priorities, exceptions, and status updates.
Support audits, special projects, and other accounting activities as needed.