Accounts Payable Specialist (Fiscal Spec III)

King County•Seattle, WA

8d•Hybrid

About The Position

This role is for an Accounts Payable Specialist (Fiscal Specialist III) within the King County Parks' Accounting and Fiscal Administration Team. The position involves managing accounts payable functions, including processing payment requests, i-Expense reports, P-card receipts, and requisitions. There are also opportunities for cross-training in employee reimbursements and check deposits. The role requires maintaining financial controls, ensuring accuracy, efficiency, and compliance. The team is part of the Finance, Budget & Planning section and supports the Parks Division's mission of stewarding, enhancing, and expanding parks, trails, open spaces, and environmental initiatives. The position emphasizes equity, racial, and social justice in all aspects of work. This recruitment may also be used to establish a pool for future Project/Program Manager II openings.

Requirements

Professional experience in processing, reviewing, and/or monitoring high volume AP transactions to include reconciling invoices, processing payments, and resolving payment discrepancies.
Proficiency in using Enterprise Resource Programs (ERP) (for example Oracle EBS, SAP, Workday) and MS Office, with advanced skills in MS Excel for daily accounting, financial transactions and process optimization.
Proven track record in managing competing priorities and processing high volume of transactions under tight deadlines with meticulous attention to detail.
Demonstrated skills in providing front-line customer service in accounts payable or related accounting field, acting with customers in mind and using discretion, patience, etiquette, and professionalism.
Ability to complete assignments and tasks autonomously or by collaborating effectively within a team setting.
Strong communication skills with the ability to clearly convey information, provide directions, and deliver training to diverse groups, including technical and non-technical staff.

Nice To Haves

Bachelor’s degree in accounting, finance, or a related field.
Knowledge of public sector/governmental accounting and financial operations.
Demonstrated experience processing high volumes of P-Card transactions, expense reports, purchase requisitions, and reconciling purchase orders to support procurement.

Responsibilities

Process a high volume of payment requests with proper approvals/authorizations, entering invoices and disbursement requests accurately and in compliance with financial policies into the accounting system.
Ensure timely and accurate payment of invoices and P-card receipts in accordance with established policies/procedures.
Prepare requisitions for payments to contractors, consultants, agencies, and vendors based on approved invoices.
Maintain organized financial files and ensure all billing and payment documentation is filed in chronological order.
Interpret and communicate relevant policies, procedures, codes, and regulations to internal and external partners while handling sensitive/confidential information professionally/responsibly.
Provide backup support to team members and assist with other tasks to ensure smooth and seamless financial operations.