Accounts Payable - Fiscal Analyst 3

State of Washington•Thurston County – Olympia, WA

6d•Onsite

About The Position

The Washington State Department of Agriculture (WSDA) is seeking a full-time permanent Accounts Payable | Fiscal Analyst 3 for its Financial Services program in Olympia, Washington. This non-represented position reports to the Accounts Payable Supervisor and plays a crucial role in supporting agency operations by ensuring timely and accurate budgeting, purchasing, and accounting information. The position involves analyzing and processing expenditures, approving batches, acting as a subject matter expert for accounts payable system projects, preparing tax and grant reports, managing unclaimed property, and reconciling general ledger accounts. The role also includes correcting expenditure data and serving as the agency's Purchase Card Administrator.

Requirements

Four (4) years of professional fiscal or accounting experience.
Higher education which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting may substitute year for year for up to two years of experience.

Nice To Haves

Bachelor's or master's degree in a financial related field.
Experience interpreting federal, state, and/or agency travel policies and procedures.
Knowledge of Office of Financial Management (OFM) fiscal rules.
Ability to analyze complex RCWs, WACs, and OFM Directives as related to accounts payables.
Experience using the state accounting systems including AFRS, Enterprise, Webi, TM$, Toolbox and with Microsoft Great Plains software.
Expert Microsoft Excel skills.
Ability to work with individuals with diverse backgrounds.
Understands and performs governmental accounting transactions.
Exceptional listener and communicator who effectively and respectfully conveys and receives information verbally and in writing.
Responsible contributor with commitment to excellence and success.

Responsibilities

Analyze and process allocated expenditures.
Approve expenditure batches.
Research, implement, and maintain accounts payable system projects.
Prepare and report Use Tax to the Department of Revenue.
Prepare 1099 MISC and GRANTS reports for recipients and the IRS.
Manage Unclaimed Property.
Reconcile General Ledger accounts.
Correct expenditure data.
Serve as the agency's Purchase Card Administrator.
Process central service payments for interagency payables.
Analyze invoice data, develop and run queries, determine program coding, and prepare for approvals.
Process recurring account payments, interagency payables, rentals, building leases, freight/shipping, storage, postage, PO boxes, ferries, advertising, tolls, petty cash, etc.
Maintain Excel system tools for central service, interagency payables, and vendor payments.
Enter, review, and maintain AFRS master index codes.
Research duplicate payments and miscellaneous AP payments.
Approve accounts payable batches as needed or when supervisor is unavailable.
Track and reissue payments.
Prepare biennial payments.
Review and audit accounting on contracts to ensure fiscal compliance when processing payments.
Maintain database of issued warrants downloaded from Enterprise Reporting.
Write and send letters to vendors for uncashed warrants.
Cancel and reissue warrants.
Research and follow up on invalid addresses.
Analyze complex accounting data and knowledge of ongoing programs and GAAP for proper accounting of expenditures.
Coordinate fiscal procedures in special projects.
Assist with Enterprise Reporting, WEBI, Apptio, and Account Ability 1099 reporting software.
Report complex financial data, drawing from multiple general ledger accounts.
Collect and analyze complex financial and statistical data.
Report vendor payments year-end 1099 forms to the IRS.
Research, prepare, and complete monthly use tax returns online and file electronically with WS Department of Revenue.
Record warrants cancelled by Statute of Limitations into Unclaimed Property database.
Prepare warrants for WS DOR, UCP, COPS, Office of State Treasurer, Certificate of Participation, Lease Purchase Program.
Report unclaimed property to WS Department of Revenue using DOR online reporting systems.
Monitor and calculate interest and principal due on OST lease purchase agreements.
Reconcile GL 5199 - belated claims and create reports.
Process and coordinate year-end closing activities including petty cash reconciliation, clearing year-end transfers, GL 5154 & GL 5158 Due to/Due from reconciliation, GL5199 reconciliation, and state agency CAFR/Disclosure Forms.
Create and maintain accounts online for P-card holders and establish spending limits.
Make adjustments to spending limits and MCC codes.
Update SharePoint for applicable P-card accounts.
Troubleshoot declined P-cards and assist with disputes.
Serve as agency's liaison with US Bank customer service.
Create and maintain online hierarchies.
Train and assist with daily download of purchase card database.
Review and reconcile daily AFRS to Visa purchase card transactions.
Create and maintain phone number-account database for internal customers.
Collaborate with stakeholders to review and revise purchasing card policy and procedures.
Recognize fraudulent charges on all purchase cards, report to US Bank, and verify removal on statement.
Maintain P-card user training and cardholder agreement lists.
Request new cards for users.