Accounts Payable - Fiscal Analyst 1

State of Washington•Thurston County – Olympia, WA

23h•Onsite

About The Position

The Washington State Department of Agriculture (WSDA) is seeking an Accounts Payable - Fiscal Analyst 1 to join their Financial Services program. This program provides centralized budget, accounting, payroll, and benefits to support agency operations, ensuring compliance with state and federal guidelines. The Fiscal Analyst 1 will report to the Accounts Payable Supervisor and play a key role in supplying timely and accurate accounting information. This position involves analyzing and processing allocated expenditures, acting as a subject matter expert for contract payments, yearly fair allocations, organic cost share payments, invoice payments, and providing backup for various grant program payments. The role is full-time, permanent, and based at the WSDA headquarters in Olympia, Washington.

Requirements

High School Diploma or GED or equivalent education/experience.
Two (2) years of experience in payroll, accounting, bookkeeping, auditing, or other professionally based fiscal fields.
Higher education which includes 18 quarter, or 12 semester hours of accounting, auditing, or budgeting may substitute year for year for experience.

Nice To Haves

Bachelor's or master's degree in a financial related field.
Experience interpreting federal, state, and/or agency travel policies and procedures.
Experience using the state accounting systems including AFRS, Enterprise, WebI, TM$, and Toolbox.
Ability to work with individuals with diverse backgrounds, understands and performs governmental accounting transactions.
Exceptional listener and communicator who effectively and respectfully conveys and receives information verbally and in writing.
Responsible contributor with commitment to excellence and success.

Responsibilities

Receive, review, analyze, interpret, process, and reconcile all payments including invoice payments, organic cost share, contract payments, and payments to other state agencies in accordance with Generally Accepted Accounting Principles (GAAP).
Verify correctness of invoice quantity and amount, and check for duplicate payments.
Create and process payment batches using Financial Toolbox and AFRS, auditing vendor information before release.
Code each document to ensure payments are charged to the appropriate divisions.
Track payments by date paid in Enterprise Contracts Management System (ECMS).
Respond to inquiries from agency personnel or vendors concerning payment status.
Research general questions from vendors or employees.
Assist higher-level staff with financial summary information, analysis of financial reports, and development of fiscal procedures.
Analyze and correct discrepancies.
Access the agency financial reporting system (AFRS) to prepare and review fiscal documents.
Assist in fiscal year closing of financial records.
Process additional payments as needed.
Verify approval for payment and receipt of goods and services.
Assist in ensuring and establishing statewide vendor records are correct.
Work with vendors to get appropriate paperwork completed and submitted, including W9, direct deposit, or change forms, and assist with obtaining vendor numbers from OFM.
Mailroom coverage, including verifying tapes from the mailroom for accuracy.
Reception backup, including answering phones and greeting customers.