Accounts Payable Technician III

San Juan Regional Medical Center•Farmington, NM

About The Position

The Accounts Payable Technician III supports San Juan Regional Medical Center by accurately and promptly recording expenses and liabilities and disbursing cash. The role collects and processes expense and liability data to support regular financial and operational reporting for internal leadership and external stakeholders, while safeguarding cash assets. The technician is expected to provide responsive service, understand the needs of internal and external customers, and contribute to an efficient, collaborative Financial Services team. The position handles a broad range of accounts payable activities, including invoice verification and entry, payment processing, supplier account reconciliation, contract labor support, and participation in Form 1099 and Unclaimed Property processes. It also prepares and maintains training materials, trains newly hired Accounts Payable Technicians I and II, and provides backup support for contract labor tasks and Accounts Payable Supervisor duties as necessary. The role assists with financial audits and performs other duties as assigned. Most work is performed sitting in a well-lit, temperature-controlled office. The job also involves intermittent sitting, standing, bending, lifting, and moving; keyboard and 10-key calculator use; occasional stooping and bending for filing; and near visual acuity to read and post figures.

Requirements

High school diploma or equivalent.
Business accounting or related college coursework.
At least five years of related experience in Accounts Payable or a related accounting field.
Advanced knowledge of Microsoft Office, with emphasis on Excel.
At least one year of healthcare experience.
Positive and proactive communication skills.
Intermediate PC skills.
Self-directed.
Detail-oriented with strong problem-solving skills.

Nice To Haves

Associate’s degree in business or accounting.

Responsibilities

Understand all contract labor-related activities performed in the accounts payable division and serve as a backup for related tasks.
Understand and provide backup for Accounts Payable Supervisor duties as necessary.
Prepare and update accounts payable training materials for internal and external use.
Train newly hired Accounts Payable Technicians I and II.
Participate in Form 1099-related duties and activities and maintain necessary knowledge of applicable laws and processes.
Participate in Unclaimed Property-related duties and activities and maintain necessary knowledge of applicable laws and processes.
Verify liability and expense amounts by comparing invoices to purchase orders, and follow up with Materials Management/Purchasing and suppliers as needed.
Verify pay request amounts and expense coding in accordance with Accounts Payable Policies.
Obtain appropriate supporting documentation for expenditures not initiated by purchase order, as required by Accounts Payable Policies or the Travel Policy.
Enter verified invoices and expense reports into the computer system for payment.
Select appropriate supplier payment cycles to manage cash assets, avoid late charges, and retain normal discounts.
Process and distribute supplier checks, e-payables payments, and electronic funds transfers on a weekly or other basis.
Process non-taxable transaction certificates (NTTC) for suppliers using the New Mexico state website.
Review and reconcile supplier statements with internal records, and follow up on discrepancies and other supplier inquiries.
Work periodically with Materials Management/Purchasing to identify and investigate Received/Not Invoiced Purchase Orders.
Understand internal control responsibilities.
Identify more efficient ways to perform job duties.
Provide a high level of customer service to hospital contacts.
Assist the Controller and Financial Services team during financial audits conducted by independent public accountants.
Perform other duties as assigned.