Accounts Payable Specialist III

City of San Antonio • 78205, TX

9d • Onsite

About The Position

Under general direction, this position is responsible for performing key functions to achieve the goals of the work section or to provide direction and supervision over a group of employees performing those key functions. This position reports to the Accounts Payable Coordinator and exercises functional and technical supervision over assigned staff. The role involves processing all banking payment activities, training employees, ensuring timely vendor payments, monitoring payment accuracy, responding to inquiries, and utilizing various City systems for financial management and record-keeping.

Requirements

• Two (2) years of college from an accredited college or university.
• Four (4) years of experience in related field (Accounts Payable, Accounting, Banking, etc.) to include one (1) year of lead work experience.
• Knowledge of computer and software applications.
• Knowledge of proper public contact and telephone etiquette.
• Knowledge of principles and procedures of record keeping and filing.
• Knowledge of business letter writing and basic report preparation.
• Knowledge of city, state, and federal policies and regulations relating to assigned area of responsibility.
• Excellent customer service and problem solving skills.
• Skill in utilizing a personal computer and associated software programs.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with team members, co-workers, supervisors, the general public and City staff.
• Ability to learn computer applications specific to data input and retrieval.
• Ability to learn Accounts Payable procedures.
• Ability to interpret and analyze complex financial problems, documents and reports.
• Ability to interpret and apply administrative and departmental policies and procedures.
• Ability to plan, assign and supervise assigned staff.
• Ability to work independently with minimal supervision.
• Ability to perform all the essential functions of the position, with or without accommodations.
• Ability to work primarily inside an office environment.

Nice To Haves

• Proficient experience with Excel.
• Experience with account reconciliation.
• Knowledge of procedures for banking processing of checks and ACH's.
• Knowledge of COSA Policies and Procedures to AP Administrative Directives.

Responsibilities

• Acts as a lead in processing all banking payment actives, such as processing checks, voiding checks, ACHS, wires, and reviewing all Accounts Payable banking tasks and duties.
• Trains employees on procedures, methods, materials, and equipment used in the section.
• Ensures vendor payments are achieved through execution of specific job functions or by supervision of those functions to ensure compliance within payment terms and also compliance with all City, department and section rules, policies and procedures.
• Monitors, reviews, and ensures accuracy of payments and documentation to ensure compliance to data entry standards, selection of remittance address and other designated criteria.
• Responds to inquiries from both vendors and City personnel in regards to payment status, provides information or researches as needed to ensure quick resolution to issues and ensure good vendor and departmental relationships communicating by various methods.
• Informs management of unsettled issues as needed.
• Utilizes the City's SAP Financial and Accounting System to retrieve information and prepare reports or review given reports to monitor compliance to discounts, vendor terms, and other processes and procedures.
• Performs clerical tasks such as responding to internal and external requests for documentation or information, copying various materials and documents, and filing.
• Utilizes the City ECM systems to monitor AP entry, efficiencies, work referred to departments and responses; utilizes report features to gauge system usage, ensure data integrity and correct linking to the SAP system, and oversee all other associated tasks for preparation of payables documents for conversion and entry into the City ECM system for subsequent retrieval and in compliance with record retention policy.
• Performs related duties and fulfills responsibilities as required.

Benefits

• Satisfactory results from pre-employment drug testing and background checks.
• Physical, motor vehicle record evaluation, and additional background checks may be conducted if required for the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree