Accounts Payable

State of Indiana•Indianapolis, IN

About The Position

This position serves as an Accounts Payable/Payroll clerk for the Adjutant General’s Office. It handles day-to-day administrative duties to ensure invoices and payroll are completed accurately and on time. The employee assists employees, managers, supervisors, and co-workers with resolving discrepancies, solving problems, and answering questions to support accurate and efficient accounts payable operations. Other duties and responsibilities may be assigned or changed at any time.

Requirements

Broad knowledge of public accounting theories, principles, and practices.
Broad knowledge of federal and state laws, policies, and procedures pertaining to government accounting and bookkeeping.
Broad knowledge of agency function and organization.
Broad knowledge of automated accounting systems.
Ability to solve standard accounting problems.
Ability to evaluate and recommend modifications to existing accounting policies and procedures.
Ability to prepare and interpret financial statements and reports.
Ability to assist in budget preparation.
Ability to accurately perform arithmetic calculations.
Effective communication skills.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Reconcile accounts and subsidiary ledgers with the general ledger.
Post transactions to cost summary journals.
Prepare accounting and financial reports from maintained accounts.
Prepare, correct, and adjust entries before closing accounts.
Analyze procurement activity and fund disbursements, and assist with program-area budget requests.
Review accounts to ensure funds are available before encumbrances and advise the supervisor if account balances do not agree with the State Auditor’s Office.
Ensure contractual obligations are fulfilled before paying vendors for services or purchases.
Secure specifications and requisitions for equipment, furniture, and supplies purchases.
Monitor verification and editing of ledger input to the computerized accounting system for the specific program area.
Recommend changes to accounting policies and methods and assist in developing accounting procedures.
Assist employees, managers, supervisors, and co-workers with discrepancies, problems, and questions related to accounts payable operations.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies, including paid New Parent Leave and Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.
Potential opportunity to work an alternative work schedule.
Spot bonus program.