Accounts Payable Specialist

Penn Terminals LLC•Eddystone, PA

14h•$23 - $28•Onsite

About The Position

The Accounts Payable (AP) Specialist plays a key role within our accounting team and is critical to maintaining accurate financial operations and cash flow. This is not just a data entry role—we are seeking someone who can troubleshoot issues, resolve discrepancies, and work within automated systems to improve efficiency and accuracy. This role requires a strong problem-solver who can manage vendor relationships, identify process improvements, and support a high-volume, multi-entity environment.

Requirements

3+ years of Accounts Payable experience in a high-volume environment
Proficiency in Microsoft Excel and Word
Strong attention to detail and organizational skills
Excellent communication and customer service skills (internal and external)
Ability to manage multiple priorities in a fast-paced environment
Ability to maintain confidentiality and handle sensitive financial data

Nice To Haves

Experience using Sage intact & Ramp is a plus
Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues

Responsibilities

Process and reconcile invoices within the Sage Intact
Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries
Charge expenses to appropriate accounts and cost centers with accuracy
Manage vendor payments including scheduling, check runs, and discount opportunities
Maintain and reconcile AP general ledger and aging reports
Partner with vendors to resolve issues and maintain strong working relationships
Process employee reimbursements and verify expense reports
Reconcile vendor statements and ensure accuracy of account balances
Support month-end close, reporting, and audit readiness
Identify opportunities to improve processes through automation and system optimization
Assist with reporting, analysis, and special projects as needed
Maintain documentation and ensure compliance with internal controls
All other duties as assigned