Accounts Payable Specialist

Europcar•Tulsa, OK

About The Position

The Accounts Payable Specialist will play a crucial role in supporting department leadership and supervisors. This position involves assuming operational leadership during the supervisor's absence, performing quality control on payment runs, and delegating daily tasks to ensure deadlines are met. The specialist will also be responsible for gathering documentation for audits. Additionally, they will handle complex and sensitive transactions, resolve purchase order variances, and oversee corporate card programs and employee travel expenses. A key part of the role includes managing month-end close processes, preparing accruals, ensuring tax compliance (1099s), and maintaining internal fraud controls. The specialist will also be involved in training new AP staff, updating Standard Operating Procedures (SOPs), and tracking key performance indicators.

Requirements

Experience in Accounts Payable.
Proficiency in ERP software.
Knowledge of general ledger coding.
Experience with purchase order, pricing, and receiving variances.
Understanding of corporate card programs and employee travel expense submissions.
Familiarity with month-end close processes.
Knowledge of tax compliance, specifically 1099 filings.
Experience with vendor database management and banking changes.
Ability to train new staff.
Skills in documenting Standard Operating Procedures (SOPs).
Experience in compiling processing metrics, error rates, and KPIs.

Responsibilities

Assume operational leadership and decision-making authority for the AP department during the supervisor’s absence.
Review and perform preliminary sign-off on check runs, ACH batches, and wire transfers prior to final supervisor release.
Monitor team intake queues, distribute daily tasks, and reallocate workloads among staff to meet deadlines.
Gather invoice samples, approval histories, and payment trails to support internal and external financial audits.
Process high-dollar, sensitive, or multi-departmental corporate invoices requiring advanced general ledger coding.
Troubleshoot and resolve severe purchase order, pricing, and receiving variances by partnering with procurement teams.
Review corporate card programs and employee travel expense submissions to ensure adherence to company travel policy.
Enforce cutoff deadlines for the processing staff and ensure all monthly liabilities are recorded.
Calculate and draft month-end expense accruals and unvouchered receipt schedules for general ledger posting.
Maintain tax classification records, review W-9 compliance, and lead the preparation of annual IRS Form 1099 filings.
Audit modifications to the master vendor database, verified banking change records, and maintain separation of duties.
Train incoming AP staff on ERP software, internal workflows, and corporate accounting policies.
Author, update, and organize the department’s Standard Operating Procedures (SOPs) manual.
Compile monthly processing metrics, error rates, and key performance indicators (KPIs) for supervisor review.