Accounts Payable Specialist

Specialty1 Partners•Houston, TX

8d•Onsite

About The Position

The Accounts Payable (AP) Specialist is responsible for performing full-cycle accounts payable functions, including processing, verifying, and reconciling invoices and payments for vendors and service providers across all dental practices within the organization. This role supports seamless day-to-day financial operations by collaborating with practice managers, the finance team, and procurement. The role exists to ensure timely and compliant processing of vendor payments, contributing to strong financial operations, vendor relationships, and overall organizational credibility. This role helps ensure financial controls and regulatory compliance are upheld across all supported practices.

Requirements

High school diploma or equivalent required
Minimum 2 years of experience in accounts payable, preferably in a healthcare or multi-entity environment
Proficiency in accounting systems (e.g., NetSuite, QuickBooks, Sage Intacct, SAP) and Microsoft Excel
Understanding of basic accounting principles and GAAP
High attention to detail, accuracy, and data integrity
Strong organizational and communication skills
Ability to manage multiple priorities in a deadline-driven environment

Nice To Haves

Associate’s or Bachelor's degree in Accounting, Business, or Finance preferred
Experience working with AP automation tools (e.g., Bill.com, MineralTree, Stampli) is a plus

Responsibilities

Accurately and efficiently review, code, and enter vendor invoices into the accounting system within 72 hours of receipt including patient refunds and Petty cash.
Ensure proper authorization and supporting documentation are in place for all payments.
Weekly record all cash auto debit disbursements.
Execute weekly payment runs via ACH, checks, credit cards, or virtual payments.
Reconcile vendor statements and proactively resolve any payment discrepancies or issues.
Maintain organized vendor files and W-9 documentation.
Support 1099 preparation and year-end closing procedures.
Provide necessary documentation to support internal and external audit requests.
Coordinate with the procurement department to validate purchase orders (POs) and contract terms.
Adhere to internal controls and corporate accounting policies.
Communicate with vendors and operations to address payment status inquiries, resolve billing discrepancies, and request missing invoices.