Accounts Payable Specialist

City of Bremerton•Bremerton, WA

13d•Onsite

About The Position

Under the direction of the Assistant Director of Financial Services, performs and coordinates specialized Citywide finance and accounting functions with limited supervision. Areas of assignment may include accounts payable and fixed assets, utilities and accounts receivable, payroll, and related financial matters. Compiles, monitors, verifies, and reconciles accounts payable financial data and applies established fiscal management policies, procedures, and internal controls.

Requirements

Associate degree in Accounting.
Four years of accounting experience involving the use of computer applications.
An equivalent combination of education and relevant experience may be considered.
Four years of municipal general-ledger experience may substitute for one year of the required education.

Responsibilities

Monitors assigned financial activities, prepares appropriate accounting entries, and verifies contract compliance.
Provides accounting support for special projects and grants.
Prepares monthly general journal entries and labor distribution reports.
Initiates purchase order requests and reviews, audits, verifies coding, corrects, processes, and posts Citywide vendor claims and accounts payable invoices in the City accounting system in accordance with Washington State Budgeting, Accounting and Reporting System (BARS) guidelines.
Reviews, verifies coding, corrects, and posts Citywide procurement card transactions in accordance with City and State guidelines.
Researches and analyzes expenditure and revenue information for accuracy and compliance with City policy and applicable laws and regulations; prepares and provides related reports to City departments, the City Council, and outside agencies.
Maintains required records, documents, and files within the assigned area and archives records in accordance with State records-retention requirements.
Maintains cash and other assets received on behalf of the City.
Prepares and completes required federal, state, and local reporting in accordance with applicable laws and established deadlines.
Maintains vendor files, including current address and account information.
Documents processes and procedures necessary for successful job performance and trains new department or division accounting support personnel and backup staff.
Maintains the confidentiality of work-related matters, client records, and City information.
Serves as backup to the Payroll Specialist.
Processes pay runs for City personnel and Law Enforcement Officers' and Fire Fighters' Retirement System Plan 1 (LEOFF 1) retirees; receives, audits, and processes employee payroll information; corrects identified discrepancies; reviews payroll edits, fringe benefits, employee deductions, leave slips, and pay rates for accuracy; processes personnel status-change forms for pay changes, new hires, and terminations; and prepares and submits required state and federal payroll reports.
Maintains regular attendance.
Performs related work as assigned or required.