Accounts Payable Specialist

ITW•Greenville, NC

8d•Onsite

About The Position

As a key member of the ITW Hartness Finance Team, the Accounts Payable Specialist is responsible for the vendor invoice entry and disbursement process, credit card and expense reporting management, and other related accounting duties. The AP Specialist will work with colleagues to ensure that proper approvals are obtained to support vendor invoice entry and processing. The AP Specialist will perform weekly disbursements to vendors which will include check, ACH, and wire disbursements as well as monthly netting payments to intercompany affiliates. The AP Specialist will be responsible for administering the Company’s AmEx credit card program as well as managing the Concur Expense reporting process. The AP Specialist will help drive efforts to simplify processes and will support and perform other Accounting-related tasks as needed.

Requirements

2+ years of Accounts Payable experience
Process ownership experience with the ability to manage and improve processes
General accounting knowledge/experience
Ability to work with vendors and solve problems
Good communication, organizational, and time management skills
Strong attention to detail and ability to meet deadlines
Positive attitude and team player mentality
Proficient in Microsoft Office applications with the ability to learn new software (Microsoft D365)

Nice To Haves

Associates or Bachelor’s Degree in Business, Accounting, or Finance preferred
Microsoft Dynamics 365 and/or Concur Expense Reporting experience preferred, not required

Responsibilities

Obtain proper approvals for all vendor invoices
Responsible for accurate and timely vendor invoice entry
Process weekly disbursements (check, ACH, and wire)
Intercompany netting payment processing
Work with vendors on invoice, credit memo, and payment inquiries
Setup new vendors and maintain existing vendors
Provide exemption certificates to vendors to exclude exempt purchases from sales tax
Obtain and maintain W-9s for all vendors and submit 1099 data to Corporate annually
Administer AmEx credit card program, including new card issuance, supporting existing card holders, and ensuring cardholder compliance with corporate policies
Administer the Concur Expense Reporting process, including GL postings, monthly travel and p-card accrual entries, and ensuring travel and p-card policy adherence
Prepare AP-related journal entries and account reconciliations, as needed
Drive simplification and process improvements efforts in line with our continuous improvement philosophy
Assist with special projects and additional accounting functions as needed