Accounts Payable Specialist

Spartronics LLC • Village of Fairport, NY

7d • $45,000 - $55,000 • Onsite

About The Position

The Corporate Accounts Payable Specialist will be responsible for processing invoices, managing payments to vendors and T&E reimbursements to employees, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. This role is critical in maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. This role is expected to collaborate with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.

Requirements

• Bachelor's degree or Associate's degree in "Accounting" or related field preferred; HS Diploma required.
• Proficiency in accounting software (e.g., Microsoft AX, QuickBooks, SAP, Oracle) and strong ability with Microsoft Office tools, particularly Excel
• Knowledge of accounting principles and practices
• Familiarity with regulatory requirements related to accounts payable processes
• Proven experience as an accounts payable clerk or similar role
• Comfortable working in a fast-paced Accounts Payable function with consistently high transaction and invoice volumes.
• Excellent communication and interpersonal skills for effective interaction with suppliers and internal stakeholders
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Effective written and verbal communication skills
• Ability to work independently as well as collaboratively within a team
• This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee. We can not sponsor Visas.

Nice To Haves

• Certified Accounts Payable Associate (CAPA) Certification helpful, but not required
• Experience with process improvement initiatives is a plus
• Familiarity with ERP systems and accounting software is preferred

Responsibilities

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
• Verify appropriate authorization and coding for all invoices.
• Match invoices with purchase orders and receiving documents.
• Enter invoices into the accounting system for payment processing.
• Schedule and process payments, including checks, electronic transfers and ACH.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address and resolve payment discrepancies and issues with vendors.
• Reconcile vendor statements to ensure accounts are accurate and up to date.
• Investigate and resolve outstanding balances or discrepancies.
• Assist with month-end closing activities, including reconciliations and accruals.
• Maintain detailed records of transactions and reconciliations.
• Ensure compliance with company policies, internal controls and regulatory requirements.
• Maintain organized records of invoices, payments and other accounts payable documentation.
• Assist with audit preparation by providing required documentation and explanations.
• Identify and recommend improvements to accounts payable processes.
• Collaborate with the Controller to streamline workflows and enhance efficiency.
• Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.

Benefits

• Full range of medical, dental, and vision benefits.
• Flexible Savings Accounts for Medical, Dependent Care, and Limited Purpose (dental and vision only)
• PTO and Holiday Pay
• Company-paid life insurance and disability at 1 times your annual salary at no cost to you, with options to increase coverage amounts
• 401k with a company match of 50% to every dollar up to 6%
• Accident, Critical Illness, Hospital Indemnity, and Legal Insurance optional plans
• Employee Assistance Program
• Tuition Reimbursement
• Opportunities to grow and excel in the Electronics Manufacturing industry at a company that values promotions and learning from within.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree