Accounts Payable Specialist

The Morgan Library & Museum • New York, NY

4d • Onsite

About The Position

The Morgan Library & Museum is looking for a full-cycle Accounts Payable Specialist responsible for all aspects of the accounts payable function. The Accounts Payable Specialist will join the accounting department during a critical time of process improvement. Duties will include but are not limited to: Coding and processing invoices in a complex general ledger fund-accounting environment. Printing and mailing checks. Organize working files in a clear and efficient manner. Inputting wire transfers and ACH payments. Preparing A/P journal entries (prepaids, accruals). Managing the monthly credit card payments. Reconciling Accounts Payable subledger to the general ledger and other related accrual accounts as part of the monthly financial closing cycle. Crosstrain with other members of the accounting team and act as a back-up as necessary. Participate in process improvement initiatives and maintain workflow documentation. This position will report to the Controller. The Morgan Library & Museum is committed to diversity and is proud to be an equal opportunity employer.

Requirements

• Minimum 2 years of hands-on accounts payable experience, preferably in a nonprofit, governmental, or fund accounting setting.
• Strong organization skills with the ability to prioritize and meet deadlines with a close attention to details.
• Exhibit high attention to detail and problem-solving skills with the ability to manage competing priorities in a high-volume environment with accuracy, efficiency, and professionalism.
• Basic accounting knowledge that includes the ability to identify expense vs. capital items (prepaid expenses, fixed assets) and manage monthly accounting period cutoffs for expenses.
• Proficiency in MS Excel with a demonstrated skills in creating and formatting Excel spreadsheets.
• Comfort with email and calendar systems.
• Strong analytical and problem-solving skills.
• Proven ability to work well both independently and in a team environment.
• Excellent written communication skills, including the ability to write business-style e-mail messages.
• Able to bring a service-oriented mentality utilizing good judgment and discretion to both internal and external working relationships.
• Able to work for extended periods on a computer and lift and move boxes (up to 20 lbs.) of vendor files as needed.

Nice To Haves

• Bachelor’s or Associate’s Degree in Accounting is preferred.
• Experience with Abila MIP accounting or similar non-profit fund accounting software a plus.

Responsibilities

• Coding and processing invoices in a complex general ledger fund-accounting environment.
• Printing and mailing checks.
• Organize working files in a clear and efficient manner.
• Inputting wire transfers and ACH payments.
• Preparing A/P journal entries (prepaids, accruals).
• Managing the monthly credit card payments.
• Reconciling Accounts Payable subledger to the general ledger and other related accrual accounts as part of the monthly financial closing cycle.
• Crosstrain with other members of the accounting team and act as a back-up as necessary.
• Participate in process improvement initiatives and maintain workflow documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree