Accounts Payable Specialist

PacificSource Health Plans • Springfield, OR

20h • Hybrid

About The Position

Responsible for reviewing, validating, and processing for multiple entities. This position requires comprehensive knowledge of AP workflows, and a strong understanding of company policies. In addition to operational processing, the role supports training other AP staff, resolving escalated discrepancies, and maintaining compliance standards.

Requirements

• Minimum of 4 years of accounts payable experience, demonstrated ability to review transactions, train peers, and resolve complex issues.
• Workday experience preferred.
• Advanced understanding of accounts payable operations, expense workflows, vendor management, and ERP navigation.
• Requires high proficiency in Workday and strong knowledge of policy application, exception handling, and payment processing.
• Stoop and bend.
• Sit and/or stand for extended periods of time while performing core job functions.
• Repetitive motions to include typing, sorting and filing.
• Light lifting and carrying of files and business materials.
• Ability to read and comprehend both written and spoken English.
• Communicate clearly and effectively.

Nice To Haves

• Associate's degree in accounting, business, or a related field preferred.
• In lieu of a degree, at least 5 years of directly relevant AP experience required.

Responsibilities

• Validating and processing invoices, reviewing expense reports, creating settlement runs, printing checks and ensuring banking files are sent and received timely.
• Review and audit AP transactions for accuracy, legitimacy, and adherence to company policy.
• Assist with training other AP team members, providing guidance and feedback.
• Resolve discrepancies in employee expense reports and credit card activity.
• Assist in communication with managers and employees to resolve policy compliance.
• Review settlement runs to ensure readiness and proper documentation.
• Perform review of expense reports to ensure accuracy and compliance with company policies.
• Review exception transactions and resolve timely and escalate as necessary.
• Review work queues and resolve approval issues in a timely manner.
• Manage shared mailbox and ensure correspondence is returned timely and invoices are uploaded to Workday promptly.
• Respond to complex vendor inquiries and reconcile vendor statements using Workday.
• Review and approve vendor refunds, provider payments, and member reimbursements.
• Upload invoices via Workday ad hoc and Supplier Invoice EIB tools.
• Assist with Workday upgrade testing as requested.
• Support team with process improvement initiatives.
• Support preparation for month end analysis, 1099 and escheatment.
• Participate in audit preparation and assist with reconciliation-related inquiries.
• Help define and enforce AP best practices.
• Meet department and company performance and attendance expectations.
• Follow all confidentiality and compliance standards.
• All other duties as assigned.

Benefits

• Flexible telecommute policy
• medical
• vision
• dental insurance
• incentive program
• paid time off and holidays
• 401(k) plan
• volunteer opportunities
• tuition reimbursement and training
• life insurance
• flexible spending account

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree