Accounts Payable Clerk

Aston Carter•Town of Colonie, NY

8d•$20 - $23•Onsite

About The Position

The Accounts Payable Specialist supports financial operations across multiple campuses by accurately processing and distributing accounts payable transactions, including invoices, reimbursements, refunds, and credits. The role ensures timely payments in compliance with organizational policies and regulations while providing service to internal departments and external suppliers. The specialist uses an Enterprise Resource Planning (ERP) system, works with finance and supply chain teams, and helps maintain accurate records and support month-end and year-end activities. This contract-to-hire position is fully onsite in Menands, New York. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with a 30-minute lunch break. The role is part of an accounts payable team of more than 15 people in a large, integrated health system. The work environment emphasizes collaboration, professional communication, and long-term growth. Business casual attire is expected. The pay range is $20.00–$23.00 per hour.

Requirements

Minimum of 2 years of accounts payable experience.
Experience with accounts payable processes, including vendor invoices, reimbursements, refunds, and credits.
Proficiency with accounting software and Enterprise Resource Planning (ERP) systems.
Strong vendor communication skills and ability to interact professionally with suppliers and internal stakeholders.
Proficiency with Microsoft Office, including strong Microsoft Excel skills.
Accurate data entry skills, particularly in Excel.
Computer skills including scanning, filing, and general administrative support tasks.
High attention to detail and accuracy in financial transactions and records.
Ability to maintain organized invoice and supplier documentation.
Strong written and verbal communication skills and timely responses to inquiries.
Ability to collaborate in a team-oriented environment.
Associate degree.

Nice To Haves

Experience in a large, multi-campus or multi-entity organization.
Familiarity with 1099 reporting and year-end financial activities.
Experience handling sensitive payment terms, rebates, and discount opportunities.
Comfort working with a high volume of vendor invoices and payments.
Ability to manage multiple tasks and deadlines while maintaining accuracy.
Strong organizational skills for maintaining databases and supporting documentation.
Typing proficiency and ability to work efficiently with digital records.
Interest in long-term growth and development within a large health system.

Responsibilities

Process invoices, reimbursements, refunds, credits, and related payments accurately and on time in the ERP system, following Treasury cash allocation guidelines.
Monitor invoices with sensitive payment terms, rebates, or discount opportunities and promptly address issues requiring intervention.
Compile, prepare, and distribute mailed payments accurately and on time.
Ensure compliance with applicable accounts payable policies, procedures, and regulations.
Verify invoices and expense reimbursements have required documentation and approvals before processing.
Follow supplier-file processes and standards to ensure invoices and payments use the correct supplier, location, and payment method.
Maintain and update at least weekly the database and files for supplier invoices that cannot be processed in the ERP system, ensuring documentation is accurate and complete.
Respond professionally and promptly to inquiries from departments, colleagues, and suppliers.
Assist and educate internal departments and suppliers regarding invoice and reimbursement processing, policies, and payment status.
Support monthly and year-end activities, including completion of 1099 filings.
Assist with identifying and pursuing unclaimed funds associated with the organization.
Maintain organized, accessible financial records that support compliance with financial processes and regulations.
Collaborate with departments to support organizational and supply chain missions and provide customer service.
Work with Sourcing & Contracting, Data Integrity, Accounts Payable, Receiving and Distribution, Finance, and Treasury to resolve issues and improve processes.