Accounts Payable/Receivable Supervisor

Town of Castle Rock•Castle Rock, CO

About The Position

The Accounts Payable/Receivable Supervisor supervises accounts payable and accounts receivable personnel and oversees related financial processes for the Town of Castle Rock. The position reviews accounting work for accuracy, manages the Town-wide purchasing card program, maintains vendor records, oversees payments and deposits, and prepares required reports and filings. It also helps develop Finance Department policies and procedures, supports other departments through guidance and training, and contributes to Accounting Division goals and special projects. The role requires a bachelor's degree in Accounting, Finance, or a closely related field, along with at least three years of public sector finance, accounting, or bookkeeping experience and at least one year of supervisory experience, or an equivalent combination of education, training, and experience. The position works primarily in a clean, comfortable environment and uses standard office equipment, including a personal computer system. A criminal background check must be satisfactorily completed before employment begins.

Requirements

Bachelor's degree in Accounting, Finance, or a closely related field from an accredited college or university, or an equivalent combination of education, training, and experience.
At least three years of experience in public sector finance, accounting, or bookkeeping and at least one year of supervisory experience, or an equivalent combination of education, training, and experience.
Ability to effectively supervise, assign, and monitor the work of others.
Knowledge of modern accounting principles, practices, and procedures, including their application to government accounting.
Knowledge of automated systems used to prepare and maintain accounting data, modern office practices and procedures, and office equipment.
Knowledge of laws, regulations, procedures, and processes governing the receipt and expenditure of government funds.
Working knowledge of Microsoft Office, including Outlook, Word, and Excel.
Effective communication skills by telephone, in person, by fax, and through other methods.
Ability to prepare clear, complete, and concise oral and written reports; understand and follow verbal and written instructions; and meet deadlines.
Ability to establish and maintain effective working relationships with employees, Town officials, and the public.
Ability to train and mentor less experienced professionals.
Ability to calculate and tabulate data; review, classify, prioritize, and analyze information; and coordinate and manage data or processes using judgment.
Knowledge of software and business applications, including word processing, spreadsheets, presentation software, databases, complex enterprise accounting systems, internal control systems design, and report development.
Satisfactory completion of a criminal background check before commencing employment.

Nice To Haves

Governmental accounting experience.
Graduate degree in Accounting, Finance, or a closely related field.
Certification as a Certified Public Accountant (CPA), Certified Internal Auditor (CIA), or Certified Management Accountant (CMA).

Responsibilities

Supervise accounts payable and accounts receivable personnel, including training, assigning, coaching, reviewing, planning, and scheduling work.
Make hiring recommendations and prepare annual performance evaluations; recommend promotions and salary increases for staff.
Ensure timely payment of invoices, expense vouchers, and purchasing cards.
Review and approve staff work for accuracy and completeness, including accounts payable, purchase orders, cash receipts, accounts receivable, and account reconciliations.
Review, analyze, and reconcile general ledger accounts; investigate discrepancies and make journal entry adjustments as needed.
Administer the Town-wide purchasing card program, including issuing and canceling cards, reviewing charges and authorizations, maintaining the card database, setting up fund and project codes, resolving declined transactions, and following up on fraud alerts or possible misuse.
Maintain vendor records in the financial accounting system and review W-9 forms and vendor information.
Direct and review preparation of 1099 forms.
Review and approve weekly accounts payable check runs and related account posting information.
Prepare and process checks and cash receipt deposits; review and approve cash receipts journal entries.
Prepare and submit required reports and filings, including check listings, vendor listings, unclaimed property, and quarterly sales tax returns.
Work with staff and other departments to resolve vendor payment and invoicing issues.
Monitor accounting processes and recommend improvements to effectiveness and efficiency.
Recommend and ensure compliance with policies, procedures, and regulations.
Contribute to Finance Department policies, processes, and procedures; advise and train other departments on them.
Assist with developing the Accounting Division's annual and long-range goals and objectives.
Assist with or coordinate special projects, and perform other duties as needed or assigned.