Accounts Payable/Receivable Coordinator

The Village School of Naples•Naples, FL

21d

About The Position

The Village School of Naples is seeking an Accounts Payable/Receivable Coordinator to support the Business Office. The role administers student billing, miscellaneous cash receipts, other accounts receivable duties, and accounts payable responsibilities. This is a full-time, 12-month position. The coordinator prepares monthly statements and reports, reconciles reports with the general ledger, processes billings and payments, administers ACH payment plans, and manages customer correspondence regarding overdue accounts. The position also handles financial aid schedules, deposits and payments for non-student income, petty cash, annual fund and capital campaign reconciliations, and the full accounts payable cycle, including 1099 preparation and fiscal year-end audit procedures. Other duties may be assigned.

Requirements

At least 3 years of accounts payable/accounts receivable experience.
Knowledge of spreadsheets and databases.
Excellent oral and written communication skills.
Customer-oriented, with strong people skills.
Ability to work well with others.
Ability to balance multiple tasks and projects and meet deadlines.

Nice To Haves

Blackbaud experience.

Responsibilities

Prepare monthly statements.
Run monthly reports and balance them with the general ledger.
Process billings for the regular school year, summer programs, and extended day.
Post payments and credits to accounts, including financial aid.
Enter payments and prepare deposits.
Administer ACH payment plans.
Maintain customer relations and correspond regarding overdue accounts.
Alert the CFO to problem accounts, review all accounts, and prepare follow-up correspondence.
Prepare and monitor payment schedules.
Set up financial aid schedules in Blackbaud.
Enter payments and prepare deposits for income other than student accounts, ensuring credits are applied to the proper accounts, including school-related trips and fundraising activities.
Manage all aspects of the accounts payable cycle, including annual preparation of 1099 forms and fiscal year-end audit procedures.
Administer Business Office petty cash.
Reconcile the annual fund and capital campaign monthly.
Perform other duties as assigned.