Accounts Payable & Purchase of Service Accountant

LifePath • Greenfield, MA

6d • Onsite

About The Position

LifePath is a mission-driven, collaborative, community-focused human services agency supporting older adults, individuals with disabilities, and caregivers. The Accounts Payable & Purchase of Service (POS) Accountant joins the Finance team and manages the full monthly purchase-of-service vendor billing cycle and bi-weekly accounts payable cycle. The role helps ensure vendors are paid accurately and on time in accordance with their contracts while maintaining strong internal controls.

This is a full-time, 35-hour-per-week position based in LifePath’s Greenfield office and serving the Franklin County and North Quabbin area. The role reports to the Director of Finance. A 6% pay differential is available for applicable bilingual skills after satisfactory completion of a fluency assessment.

Requirements

• Associate or bachelor’s degree in accounting, finance, or business administration, or an equivalent combination of education and experience.
• At least 2 years of accounts payable or general accounting experience.
• Working knowledge of GAAP, accrual accounting, and accounts payable internal controls.
• Proficiency in Microsoft Excel.
• Experience with an ERP or accounting system such as MIP Fund Accounting/Microix, NetSuite, QuickBooks, Sage Intacct, Microsoft Dynamics, Oracle, or similar.
• Strong attention to detail and organizational skills, with the ability to meet deadlines in a fast-paced environment.
• Clear written and verbal communication skills.
• Accuracy and a high standard for data integrity.
• Time-management and prioritization skills.
• A professional, collaborative approach to working with vendors and colleagues.
• Discretion in handling confidential financial information.
• Problem-solving skills and follow-through.
• Ability to understand or interpret complicated program instructions and laws.
• Capacity to learn complicated computer software and work effectively in a fast-paced, rapidly changing environment.
• Ability to deal rationally and calmly with varying personalities.
• Ability to see computer screens, read written material, drive a car, hear and speak on the telephone, communicate verbally with consumers, caregivers, supervisors, and managers, and frequently use office equipment.
• Ability to sit or stand for extended periods, occasionally reach, grab, twist, push, pull, bend, or squat, and occasionally lift up to 25 pounds.
• Ability to tolerate odors and pollutants, office-machine by-products, and seasonal and indoor temperature changes.

Nice To Haves

• Bachelor’s degree in accounting.
• Experience with electronic payment platforms.
• Experience in nonprofit accounting.

Responsibilities

• Review and audit purchase-of-service contracts with vendors, subcontractors, and community-based providers for compliance with contract terms, service scope, and applicable regulations.
• Verify that invoiced services were rendered, authorized, and billed at contracted rates and unit definitions.
• Conduct desk audits and on-site reviews of vendor documentation, service logs, attendance records, and supporting files.
• Work with the Home Care Program to identify and document overbillings, duplicate payments, unsupported charges, and contract deviations, and recommend corrective actions.
• Ensure vendors meet documentation and reporting requirements under state, federal, or grant guidelines, including requirements from EOHHS, MassHealth, DDS, or similar Massachusetts agencies.
• Maintain an audit calendar and ensure POS contracts are reviewed within required cycles.
• Update and maintain contract databases (A&D) with active services and rates, and maintain a centralized, audit-ready contract repository accessible to finance, program, and leadership staff.
• Submit Access and Service Delivery Manager-User Request Forms (SDM-URF) to EAST for select vendors.
• Process high volumes of vendor invoices and purchase orders, coding them to the appropriate general ledger accounts, departments, and cost centers.
• Perform two- and three-way invoice matching to purchase orders and receiving documents, and investigate and resolve discrepancies with vendors and internal departments.
• Prepare and run bi-weekly check, ACH, and wire payment batches, reviewing approvals and supporting documentation before release.
• Prepare and run monthly AFC caregiver and companion payments.
• Reconcile vendor statements and the AP subledger to the general ledger; research and clear aging items and unapplied credits.
• Support month-end and year-end close, including accruals, cut-off review, and AP aging analysis.
• Manage stale-dated or unclaimed property and complete state compliance reporting.
• Maintain vendor master files, including W-9 collection, TIN verification, and banking-change verification to help prevent fraud.
• Respond to vendor and internal inquiries about payment status.
• Support internal and external audits by providing documentation and schedules.
• Identify and recommend process improvements to increase efficiency and strengthen controls.
• Perform other duties as assigned.

Benefits

• Generous paid time off.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Flexible spending account.
• Employee assistance program.
• 401(k).
• 6% pay differential for applicable bilingual skills after satisfactory completion of a fluency assessment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree