Accounts Payable & Purchase of Service Accountant

LifePath Inc.•Greenfield, MA

7d•$55,000 - $70,000•Onsite

About The Position

LifePath is a mission-driven, collaborative, community-focused human services agency supporting older adults, individuals with disabilities, and caregivers. The Accounts Payable & Purchase of Service (POS) Accountant joins the Finance team and is responsible for the full monthly purchase-of-service vendor billing cycle and bi-weekly accounts payable cycle. The role helps ensure vendors are paid accurately and on time in accordance with their contracts and maintains strong internal controls. This is a full-time, 35-hour-per-week role based out of LifePath’s Greenfield office, serving Franklin County and the North Quabbin area. The position is supervised by the Director of Finance. LifePath offers a 6% pay differential for applicable bilingual skills upon satisfactory completion of a fluency assessment.

Requirements

Associate or bachelor’s degree in accounting, finance, or business administration, or an equivalent combination of education and experience.
At least 2 years of accounts payable or general accounting experience.
Working knowledge of GAAP, accrual accounting, and accounts payable internal controls.
Proficiency in Microsoft Excel.
Experience with an ERP or accounting system such as MIP Fund Accounting/Microix, NetSuite, QuickBooks, Sage Intacct, Microsoft Dynamics, Oracle, or similar.
Strong attention to detail and high standards for accuracy and data integrity.
Excellent organizational skills and ability to meet deadlines in a fast-paced environment.
Clear written and verbal communication skills.
Time management and prioritization skills.
Professional, collaborative approach to working with vendors and colleagues.
Discretion in handling confidential financial information.
Problem-solving skills and follow-through.
Ability to understand and/or interpret complicated program instructions and laws.
Capacity to learn complicated computer software and deal rationally and calmly with varying personalities.
Ability to work effectively in a fast-paced, rapidly changing environment.
Visual, speaking, auditory, and mobile capacity necessary for the role, including seeing computer screens, reading written material, driving a car, and communicating by telephone and verbally.
Fine manipulation skills for frequent use of office equipment such as computers, copy machines, and telephones.
Ability to sit or stand for extended periods; occasional reaching, grabbing, twisting, pushing, pulling, bending, and squatting; and occasional lifting of up to 25 pounds.
Ability to tolerate odors and pollutants, office machine by-products, and seasonal heat and cold and indoor temperature variations.

Nice To Haves

Bachelor’s degree in accounting.
Experience with electronic payment platforms.
Experience in nonprofit accounting.
Applicable bilingual skills; a 6% pay differential is available upon satisfactory completion of a fluency assessment.

Responsibilities

Review and audit purchase-of-service contracts with vendors, subcontractors, and community-based providers for compliance with contract terms, scope of services, and applicable regulations.
Verify that invoiced services were rendered, authorized, and aligned with contracted rates and unit definitions.
Conduct desk audits and on-site reviews of vendor documentation, service logs, attendance records, and supporting files.
Work with the Home Care Program to identify and document overbillings, duplicate payments, unsupported charges, and contract deviations, and recommend corrective actions.
Ensure vendors meet documentation and reporting requirements under applicable state, federal, or grant guidelines.
Maintain a comprehensive audit calendar and ensure POS contracts are reviewed within required cycles.
Update and maintain contract databases (A&D) with active services and rates.
Maintain a centralized, audit-ready contract repository accessible to finance, program, and leadership staff.
Submit Access and Service Delivery Manager-User Request Forms (SDM-URF) to EAST for select vendors.
Process high volumes of vendor invoices and purchase orders, coding them to the appropriate general ledger accounts, departments, and cost centers.
Perform two- and three-way matching of invoices to purchase orders and receiving documents, and investigate and resolve discrepancies.
Prepare and run bi-weekly check, ACH, and wire payment batches, reviewing approvals and supporting documentation before release.
Prepare and run monthly AFC caregiver and companion payments.
Reconcile vendor statements and the AP subledger to the general ledger; research and clear aging items and unapplied credits.
Support month-end and year-end close, including accruals, cut-off review, and AP aging analysis.
Manage stale-dated/unclaimed property and complete state compliance reporting.
Maintain vendor master files, including W-9 collection, TIN verification, and banking-change verification to help prevent fraud.
Respond to vendor and internal inquiries regarding payment status.
Support internal and external audits by providing documentation and schedules.
Identify and recommend process improvements to increase efficiency and strengthen controls.
Perform other duties as assigned.