Accounts Payable Processor (Temporary Position)

NASA Jet Propulsion Laboratory

27d•Onsite

About The Position

The Payment and Travel Services Section is seeking an experienced, detail-oriented, customer-focused Accounts Payable Processor to support day-to-day Accounts Payable functions. The position is part of the Accounting and Contracts Division, which performs professional accounting work and supports the laboratory’s missions by maintaining efficient, effective, and compliant finance and accounting policies and procedures. The Accounts Payable Processor reports to the Group Supervisor of Accounts Payable Operations and works with a collaborative team to process invoices promptly and accurately and help ensure suppliers are paid on time. The role also supports vendor and internal customer service, invoice reconciliation, tax withholding, Accounts Payable reporting, and Corporate Travel Card airfare charge reconciliation. This is a temporary assignment that may last up to 36 months, with approvals based on 6- to 12-month assignments. The posting states that the temporary employment is not under an employment contract and may be terminated at any time, with or without notice. The position is located in Pasadena, California. The typical full-time-equivalent annual hiring range is $61,880–$76,128.

Requirements

High school diploma and at least 6 years of related experience; alternatively, a bachelor’s degree in a related discipline. An associate’s degree in Business Administration, Accounting, or a related discipline is desired with at least 1 year of related experience.
Broad knowledge in one or more related areas: Accounting, Accounts Payable, or Procure to Pay.
Ability to work independently and as part of a team; self-starter approach.
Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Strong understanding of IT solutions, including ERP systems such as Oracle and Procure-to-Pay platforms, and ability to use technology to improve process efficiency.
Excellent interpersonal, oral, written communication, and presentation skills.
Strong customer service skills.

Nice To Haves

Knowledge of applicable Laboratory and/or NASA policies and procedures, government regulations, and exposure to JPL institutional business processes and architecture.
Broad knowledge of Federal Government Cost Accounting Standards (CAS).
Critical-thinking, curiosity, and a proactive approach.
Ability to plan, prioritize, and complete multiple assignments independently.
Initiative, ownership of work, and an improvement mentality.

Responsibilities

Serve as the primary point of contact for vendors and internal departments, addressing inquiries, resolving Accounts Payable issues, and communicating accurately and promptly.
Respond to vendor and internal inquiries about invoice status, payment timing, and account discrepancies.
Reconcile vendor statements and follow up on outstanding items.
Manage the invoice processing cycle, including receiving, reviewing, and approving invoices, establishing remittance dates, and paying invoices.
Verify invoice header information and purchase-order line matching.
Ensure supplier invoices comply with purchase-order and subcontract terms and conditions, and resolve discrepancies to support accurate, timely payments.
Resolve moderately complex invoice holds, including price or quantity variances and tax withholding issues.
Apply state and federal tax withholding policies to applicable invoices.
Compile data and prepare Accounts Payable reports.
Support assignment and reconciliation of airfare charges on the Corporate Travel Card, ensuring accurate allocation.
Perform ad hoc duties as assigned.
Participate in strategic goal teams.