Accounts Payable Manager

Attentive•New York, NY

3h•$130,000 - $150,000•Hybrid

About The Position

Attentive is seeking an experienced Accounts Payable Manager to own the day-to-day operations of its Accounts Payable and employee expense functions. This hands-on role supports timely and accurate month-end close, payment operations, AP close entries and reconciliations, travel and expense administration, internal controls, and resolution of AP issues. The role works closely with Procurement to manage invoice workflows in Zip and improve the end-to-end procure-to-pay process. The role is based in Attentive’s New York office and follows a hybrid schedule, with in-office collaboration Tuesday through Thursday each week. The manager will identify manual or inefficient steps and work with partners across the company to implement practical process and automation improvements.

Requirements

7+ years of progressive Accounts Payable or accounting operations experience, including ownership of full-cycle AP and hands-on responsibility for close entries and balance sheet reconciliations.
Experience administering employee expense and corporate card programs and enforcing related company policies.
Experience preparing journal entries and reconciling a subledger or aging report to the general ledger.
Excellent written and verbal communication skills, with the ability to work effectively with vendors, employees, Procurement, Accounting, Finance, and other cross-functional stakeholders.
Strong organization and attention to detail, with the ability to manage competing priorities and recurring deadlines in a fully remote environment.
Strong ownership, judgment, follow-through, and accountability.

Nice To Haves

Hands-on experience with NetSuite, Zip, and Expensify.

Responsibilities

Own the day-to-day Accounts Payable process, ensuring invoices, approvals, payments, vendor inquiries, and exceptions are addressed accurately and on schedule.
Coordinate with Procurement, invoice approvers, vendors, and Accounting to resolve AP issues.
Oversee external AP consultants responsible for invoice intake and entry; review work quality, resolve exceptions, monitor outstanding items, and ensure processes are followed.
Review invoices and transaction activity in Zip for appropriate coding, documentation, approvals, and compliance with company policy.
Prepare and coordinate regular payment runs, identify invoices ready for payment, follow up on outstanding approvals, and coordinate final approval.
Maintain vendor records and support vendor onboarding, payment method changes, banking verification, and related documentation.
Serve as a primary contact for vendor and internal AP inquiries, escalating complex or sensitive matters when appropriate.
Own AP-related month-end close activities and consistently meet deadlines.
Prepare and review AP reconciliations, investigate discrepancies, and resolve aged balances, outstanding vendor credits, unapplied payments, and other open items.
Prepare and post AP-related accrual journal entries for received invoices or services not yet recorded in AP; reconcile accruals to subsequent invoices and prepare reversals or true-ups as needed.
Support 1099-related processes.
Administer Expensify, Navan, and related travel and expense processes, including expense report review, employee inquiries, reimbursement monitoring, and policy compliance.
Monitor outstanding employee expense and corporate card transactions and follow up with employees to support timely month-end close.
Support corporate card and travel program administration, including employee onboarding and offboarding, card access, approver updates, and account maintenance.
Maintain internal controls across procure-to-pay and payment processes, including approvals, documentation, access, and segregation of duties.
Develop, document, and maintain AP, payment, travel, expense, and corporate card procedures and policies.
Partner with Accounting, Procurement, Finance, and other stakeholders to improve the end-to-end procure-to-pay experience.
Identify and implement practical AI and automation improvements across AP, expense, payment, and close processes to reduce manual work and accelerate issue resolution.