Accounts Payables Manager

SHENANDOAH GENERAL CNSTR • Boca Raton, FL

2d

About The Position

The Accounts Payable (AP) Manager is responsible for leading all accounts payable operations across multiple states within a high-volume, project-based construction environment. This role ensures the accurate, timely, and policy-compliant processing of vendor invoices, subcontractor payments, AP accruals, and month-end close activities. The AP Manager plays a critical role in maintaining financial controls, supporting working capital discipline, and ensuring the integrity of vendor payment processes across a multi-entity organization. This position partners closely with Operations, Project Management, Procurement, and Finance leadership to ensure disciplined execution of AP workflows, strong vendor governance, and scalable processes that support both organic growth and acquisition integration.

Requirements

• 5–7+ years of accounts payable experience, including at least 2 years in a supervisory or management role.
• Experience managing AP operations in a high-volume, multi-entity construction or project-based environment.
• Strong understanding of full-cycle accounts payable, accrual accounting, vendor reconciliations, month-end close, and construction compliance requirements, including 1099 reporting, certificates of insurance, and lien release processes.
• Experience working in ERP-driven accounting environments with structured AP workflows.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Strong organizational, analytical, and communication skills, with the ability to manage deadlines, vendor relationships, and process improvements.

Nice To Haves

• Experience with TimberScan, Sage CRE 300, or other construction ERP systems.
• Experience in a private equity-backed or acquisition-driven organization.

Responsibilities

• Lead the full accounts payable function, including invoice intake, coding, approvals, payment processing, and vendor management across multiple states and entities.
• Ensure accurate and timely processing of vendor and subcontractor invoices in accordance with company policies, contract terms, and construction compliance requirements.
• Manage weekly payment cycles, including check runs, ACH payments, and wire transfers.
• Oversee month-end and year-end AP close activities, including accruals, reconciliations, and AP aging reviews.
• Ensure proper matching of invoices to purchase orders, subcontract agreements, and supporting documentation.
• Maintain vendor master data and ensure compliance with W-9s, certificates of insurance, lien releases, and other required documentation.
• Prepare and manage annual 1099 reporting for vendors and subcontractors.
• Serve as a key point of contact for vendor inquiries and resolution of payment issues.
• Partner with Operations, Project Management, Procurement, and Finance to resolve discrepancies and improve AP workflows.
• Support ERP systems, process improvements, automation initiatives, and standardization across multiple entities.
• Strengthen internal controls and ensure consistent application of AP policies across all business units.
• Support reporting and provide visibility into AP liabilities, cash obligations, and payment timing.

Benefits

• Competitive Salary
• 401(k) + Company Match
• Comprehensive Medical, Dental, Vision, and Life Insurance
• Paid Time Off (PTO)
• Other Bonus Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed