Accounts Payable Coordinator- Hybrid

HopeHealth • Providence, RI

17d • Hybrid

About The Position

The Accounts Payable Coordinator reports to the Finance Manager and prepares and processes invoices for payment, maintains accounts payable records, and produces accounts payable reports. The position also maintains departmental projects and provides administrative support as needed. This is a hybrid position, primarily remote, with approximately one day per week in the office. The stated schedule is 8:00 a.m.–4:30 p.m., 40 hours.

Requirements

• Be extremely detail-oriented and attentive to accuracy.
• Work collaboratively and exercise good judgment, decision-making, problem-solving, and critical-thinking skills to achieve shared goals.
• Have excellent interpersonal skills, a positive attitude, and a strong customer-service orientation.
• Have a desire to work with people of diverse backgrounds, cultures, and perspectives.
• Demonstrate strong alignment with the organization's values.
• Have an entrepreneurial mindset and be flexible and responsive to changing priorities.
• Be self-directed, take ownership, and complete projects in a timely manner.
• Have high-level proficiency with Microsoft Office, especially Excel.
• Have experience with accounts payable systems.
• Have a minimum of 1–2 years of work experience in accounting, preferably in accounts payable.

Nice To Haves

• Experience with Microsoft Great Plains or KwikTag.
• An associate degree in business administration or accounting.

Responsibilities

• Sort and distribute mail during the weekly office visit.
• Receive, review, and process incoming invoices, check requests, and expense reports in a timely manner.
• Distribute invoices for departmental approval.
• Review invoices in the queue for accuracy before batching.
• Prepare AP proposals for the Finance Manager to review.
• Process ACH payments, print checks, and coordinate timely mailing of checks.
• Ensure completed W-9 forms are obtained and filed for all vendors.
• Process expense reports for monthly corporate credit card accounts.
• Monitor the accounts payable email daily.
• Process patient-specific invoices and send denial letters.
• Communicate with staff to resolve payment issues.
• Periodically review accounts payable procedures and develop or revise them as appropriate.
• Assist with accounts payable-related projects.
• Maintain departmental projects and provide administrative support as needed.

Benefits

• Medical, dental, and vision insurance.
• Retirement plan with employer contribution or employer match.
• Pre-tax flexible spending account for healthcare and dependent care.
• Disability coverage.
• Discounts on voluntary insurance programs.
• Life and long-term disability insurance.
• Mileage reimbursement.
• Paid time off and paid holidays.
• Educational assistance and education reimbursement.
• Reimbursement for certifications.
• Continuing education through the HopeHealth Clinical Education Lab.
• Flexible work schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree