Accounts Payable Coordinator

St. Mary's Healthcare•Amsterdam, NY

About The Position

St. Mary’s Healthcare is hiring a full-time Accounts Payable Coordinator for a 40-hour workweek on the day shift. The position processes purchase order and nonpurchase order invoices, maintains vendor and invoice records, supports timely and accurate payments, prepares reports, and handles related tax and vendor documentation. The coordinator is the point person for accounts payable and reports to the Accounting Supervisor. The hiring range is $22.31–$29.84; actual compensation depends on experience and other factors permitted by law.

Requirements

High school diploma or GED.
At least one year of accounting experience.
Proficiency with Microsoft Office products, including Word and Excel.
Ability to organize and prioritize day-to-day work, multitask, and use critical thinking.
Strong customer service, organizational, interpersonal, written communication, and oral communication skills.
Ability to speak, read, write, and follow instructions in English.
Ability to work effectively both independently and as part of a team, and to take and follow direction appropriately.
Ability to establish effective rapport with others; demonstrate integrity, friendliness, compassion, flexibility, and initiative.
Ability to remain professional, focused, composed, and positive in a fast-paced environment.
Effective critical-thinking and problem-solving skills.

Responsibilities

Process purchase order invoices through the materials management interface and nonpurchase order invoices, verifying approvals and supporting documentation.
Complete daily and monthly closing procedures by the next business day and the fourth calendar day after month-end, respectively, and identify invoices requiring manual accrual.
Maintain the computerized database, including vendor files and recurring invoices, and validate general ledger account distributions and invoice amounts.
Maintain organized open and paid vendor files.
Process payments accurately and on time, obtain two signatures when required, and check for duplicate payments.
Use available purchase discounts, support prompt vendor payments, and maximize the hospital’s cash position.
Prepare routine and requested accounts payable reports and review them for accuracy.
Document processes and procedures supporting Accounts Payable and Purchasing functions.
Review existing processes and suggest improvements to current and new processes.
Manage new projects related to accounts payable.
Review own work and the work of accounts payable staff.
Process Federal Form 1099s accurately and on time in accordance with IRS regulations.
Complete vendor credit applications, quarterly sales tax returns, and tax-exempt forms as required.
Respond to and resolve requests and inquiries from associates and vendors, including escalated issues.
Mentor, coach, and train new and current staff.