Accounts Payable Coordinator

Valentino•New York, NY

1d•$30 - $33•Onsite

About The Position

An Accounts Payable Coordinator for our NYC Home Office Team. The Coordinator provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Requirements

2+ years accounts payables experience.
Experience with Esker or other invoice automation system.
Experience in SAP S4H
Proficiency in MS Office
High degree of accuracy, attention to detail and confidentiality
Effective verbal, listening and written communication skills
Ability to work independently and as part of a team to ensure that all job functions are performed in a timely and efficient manner

Responsibilities

Secure and maintain W-9 forms and prepare annual 1099-MISC and 1099-NEC return.
Create new vendor following Company policy and local tax requirement.
Verify vendor bank information & payment instructions/terms.
Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data.
Partner with General Accounting team in the month-end close process (ensure invoices are accurately posted in the proper month; accruals are recorded in the proper month.)
Review aged Accounts Payable by vendor on weekly basis.
Review, code, post vendor invoices after verifying G/L account, cost center, vendor information, and approval status.
Setup payment for invoices.
Process checks, online credit card payments, ACH and wire transfer payments.
Reconcile vendor accounts with system regularly.
Resolve vendor discrepancies in a timely manner.
Participate in writing Standard Operating Procedures.
Maintain complete records of invoices/vendor information digitally.
Assist with financial system upgrade.
Monitor and manage autopay vendors (utilities, phone, etc. ), and clear to acknowledge payments in system.