Accounts Payable Coordinator (Finance)

Walworth County•Elkhorn, WI

2d•Onsite

About The Position

This position is responsible for the overall Walworth County accounts payable system and all centralized accounts payable processes including issuance of the County’s IRS 1099 statements. Additionally, this position is responsible for providing support to the financial reporting staff in ensuring proper internal controls are utilized in the accounts payable process. The position is responsible for reconciling accounts and maintaining data files for county departments as requested to ensure compliance with state and federal requirements, county policies and accounting guidelines. Strong organizational, communication and troubleshooting skills are required.

Requirements

High School degree plus two additional years of formal preparation with accounting emphasis, and two to three years of relevant prior experience; or equivalent combination of education and experience.
Proven ability to apply mathematical/accounting concepts to practical situations.
Strong written, verbal and interpersonal skills required.
Strong financial and analytical skills required.

Nice To Haves

Accounts payable certification preferred.

Responsibilities

Review accounts payable invoices for accuracy and compliance with county financial policies, researching and resolving any tax, account, vendor, or budget issue found during review.
Process invoices for payment, prepare check and Electronic Funds Transfer vendor payments, or submit invoice to department p-card holder for vendors who accept credit card payments.
Review annual IRS regulation changes and prepare, issue and file annual IRS 1099 tax statements.
Develop and maintain complete and accurate vendor documentation in the financial software system.
Determine appropriate IRS 1099 classification of vendors.
Reconcile monthly accounts payable balance sheet accounts and prepare corrective journal entries as needed.
Review and approve p-card transactions for county departments.
Monitor gift card transactions for each department by maintaining an activity log and performing audits of department activity.
Process imports of departmental sub-system transactions (ECHO, JURY, WISACWIS, TREASURER).
Assist in the development of administrative procedures regarding accounts payable functions.
Identify and research potential ways to streamline accounts payable.
Provide training and support to all levels of personnel countywide in accounts payable procedures and processes.
Review and approve employee expense reimbursement requests.
Maintain accounts payable records.
File/scan accounts payable invoices and vendor W-9 information.
Assist finance staff with projects as needed.
Provide support, and serve as backup, during absences for the department’s Administrative Assistant and Administrative Clerk III (Accounts Payable).
Special projects as assigned.
Demonstrate a commitment to county safety and risk management efforts.