Finance Assistant, Accounts Payable

Canadian Cancer Society•Vancouver, BC

2d•CA$48,000 - CA$50,000•Hybrid

About The Position

The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together, with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way. Reporting to the Senior Manager, Finance, this position will be responsible for supporting Accounts Payable (AP) processes such as ensuring timely processing of weekly payments, review of pre-authorized payments (PAP), and supporting the corporate credit card process, while ensuring compliance with CCS expense policies and internal controls.

Requirements

At least 1 year of experience in similar or related field
Undergraduate degree or post-secondary diploma in accounting or business
Excellent customer service and communication skills (verbal and written) required
Proficient in Excel and accounting systems (complex systems e.g. NetSuite preferred)
Positive, solutions-focused with a ‘can do’ attitude, and ability to work both, by yourself and as part of a team
Excellent attention to detail and strong organizational skills, with an ability to prioritize and multitask to meet time sensitive deadlines
Possess a strong knowledge of accounting principles
High awareness of and adherence to cyber security and related protocols
Comfortable working in both an office and remote environments

Nice To Haves

Bilingualism (French/English) is highly preferred, with French being an asset due to the organization’s nationwide operations and the need for effective communication across various regions.

Responsibilities

Review, verify and process weekly invoices, employee expense claims, rents and other payment requests in accordance with CCS policies and procedures.
Act as primary contact to work with CCS internal stakeholders to ensure timely completion of all pre-authorized payments (PAP) month-end tasks including verifying all supporting documents are accurate, approved, reconcile to bank statements, and accounted for in NetSuite.
Process weekly payables through integration/importing process from various departments such as Transportation, Grants and Research.
Review and resolve all issues and exceptions from the Palette Invoice Log and NetSuite Exceptions Role to ensure invoices flow correctly.
Support the ongoing administration and transaction issues of the company-wide expense report software Palette and ensure escalation to the appropriate Finance team for timely resolution.
Ensure timely resolution of staff inquiries to the Accounts Payable email inbox.
Support corporate credit card processes such as transactions importing, tracking, maintenance of US Bank platform, new card and limit requests, and supporting staff users to resolve issues.
Work with staff to troubleshoot and resolve all issues for the above.
Support the AP team as a secondary backup for all these processes as assigned.
Support in other tasks and projects as assigned.
Contribute to process improvement initiatives and new system implementations as assigned.
Work with Senior Manager to document any new AP processes including any changes.
Support year-end audit for AP requests and coordinate with AP team.
Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
Other duties as assigned