Accounts Payable Coordinator (Part Time - Remote)

AllWork Inc. • Remote, NJ

2h • Hybrid

About The Position

AllWork is seeking an organized, detail-oriented Accounts Payable Coordinator to support day-to-day vendor invoice processing. The role manages the accounts payable inbox, reviews and organizes incoming invoices, prepares invoices for payment approval, and enters invoices into QuickBooks according to established procedures.

Success requires accuracy, consistent follow-through, and sound judgment when asking questions. The coordinator will develop familiarity with recurring vendors and billing requirements, while ensuring new vendors and unfamiliar invoices receive appropriate review before processing. This is a part-time role based in Iselin, New Jersey, with a hybrid/remote work arrangement. The schedule is 15 hours per week, with flexible scheduling within 9:00 a.m.–6:00 p.m. Eastern Time. Compensation is $30 per hour.

Requirements

• Strong attention to detail and accuracy when reviewing documents and entering financial information.
• Ability to organize a shared inbox, maintain clear records, and follow through on outstanding items.
• Comfort following established procedures while recognizing when an unfamiliar vendor or invoice requires additional review.
• Clear written and verbal communication skills.
• Ability to handle confidential financial information with discretion and work collaboratively with the Finance team.

Nice To Haves

• Previous experience in accounts payable, invoice processing, bookkeeping support, or a related administrative role.
• Familiarity with QuickBooks.
• Basic proficiency in Microsoft Excel and Outlook.

Responsibilities

• Monitor the accounts payable inbox, retrieve incoming invoices, and maintain organized invoice records and supporting documentation.
• Review invoices for completeness and accuracy, flagging missing information, potential duplicates, or discrepancies.
• Prepare and submit invoice lists and supporting documentation to the designated approver for payment authorization.
• Identify new vendors and coordinate the required verification and internal review before entering their invoices into QuickBooks.
• Enter invoices into QuickBooks accurately, following established instructions and vendor-specific entry requirements.
• Build familiarity with recurring vendors, expected charges, and billing patterns to help identify items requiring additional review.
• Track outstanding approvals and invoice questions, following up with internal stakeholders and vendors as needed.
• Partner with the Finance team to resolve exceptions and escalate complex accounting or processing questions.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed