Accounts Payable Coordinator

Badger Meter•Milwaukee, WI

22d

About The Position

The Accounts Payable Coordinator performs duties related to the timely and accurate processing and payment of invoices in the Accounts Payable system, following prescribed procedures and accounting practices. The role includes control procedures to ensure vendors are processed and paid properly. Invoice processing involves checking invoices for the correct general ledger account number, price, receipt, sales tax, discounts, and approvals. The position also supports month-end and annual accounting processes, maintains vendor tax information, manages department mail and Finance Department FedEx packages, and provides backup coverage for other Accounts Payable duties. The role participates in cross-training to support professional development and the department’s range of work. Work is performed in an office environment and requires operating standard office equipment.

Requirements

High school diploma or GED required.
0–1+ years of related experience preferred.
Work standards: Set high performance standards, take responsibility and accountability for completing assignments, and pursue excellence.
Initiating action: Act promptly toward work goals, take action to achieve results beyond what is required, and be proactive.
Communication: Convey information and ideas clearly and concisely, help others understand and retain messages, and listen actively.
Collaboration: Work collaboratively across the organization to achieve shared objectives.
Ability to operate standard office equipment.

Nice To Haves

Associate degree in Accounting or a related field preferred.
Intermediate knowledge of Microsoft Excel preferred.
Knowledge of Accounts Payable programs preferred.
Related experience of 0–1+ years preferred.

Responsibilities

Prepare invoices by verifying the three-way match of invoice, purchase order, and receipt; audit invoices for general ledger account number, sales tax, pricing, and quantity; and marshal supporting information and approvals.
Match payment documents, such as checks or direct deposits, to vendor invoices and verify that the vendor name and, when applicable, address match the payment.
Review outstanding reports periodically to identify received-but-not-invoiced purchase orders and follow up with vendors or others in the company.
Print applicable Accounts Payable reports during month-end closing and prepare related general ledger account analysis.
Provide backup coverage for other department duties when colleagues are out, including inventory invoice processing.
Review new vendors to obtain W-9 forms and tax identification numbers and update the information in the Accounts Payable system.
Assist the staff accountant annually with compiling the list of vendors requiring 1099 tax forms, updating information in the 1099 program, and distributing forms by the required due date.
Manage incoming and outgoing mail for the department and outgoing FedEx packages for the Finance Department.
Participate in cross-training for self-development and to build the knowledge needed to support the volume and variety of work.

Benefits

Competitive pay.
Annual bonus.
Eligible for annual pay increases.
Comprehensive health, vision, and dental coverage.
15 days of paid time off and 11 paid holidays.
Retirement plan match: Badger Meter contributes 25 cents for every dollar contributed by the employee, up to 7% of eligible compensation.
Annual company contribution of 5% of eligible compensation to a Defined Contribution account.
Access to a certified financial planner at no cost.
Employer-paid Employee Assistance Program, basic group life insurance, short-term disability, and other benefits.
Educational assistance and tuition reimbursement up to $5,250.
Voluntary additional life insurance, long-term disability, accident, and critical illness coverage.
Health Savings Account and Flexible Spending Account options.