Accounts Payable Coordinator
About The Position
Meritum Energy is seeking a proactive and driven Accounts Payable Coordinator to join its San Antonio team. The position is responsible for accurate and timely accounts payable processing, including invoice verification, payment processing, vendor statement reconciliation, and maintaining accurate records across multiple entities. The role requires knowledge of accounting principles, strong communication and interpersonal skills, excellent organization and time management, and exceptional attention to detail. The Coordinator processes high volumes of vendor invoices using AvidXChange and NetSuite, handles vendor payments including wire transfers, assists with vendor records and inquiries, supports month- and year-end activities, and prepares reports for financial reporting. The role also partners with other departments and field locations to resolve payment questions, identifies opportunities to improve AP processes, provides administrative support, and handles confidential financial and vendor information discreetly.
Requirements
- High school education level.
- At least 3 years of accounts payable, accounting, or finance experience, or an equivalent combination of education and experience.
- Experience with multi-entity accounting.
- Proficiency with Microsoft Office Suite, including Excel, and accounting software.
- Strong analytical and problem-solving skills.
- Excellent verbal and written communication skills.
- Exceptional interpersonal and customer service skills.
- Excellent organizational skills, attention to detail, and accuracy.
- Strong time management skills and a proven ability to meet deadlines.
Nice To Haves
- Associate’s degree in accounting or finance.
- Experience with NetSuite.
- Experience with AvidXChange or similar accounts payable automation software.
- Experience supporting financial reporting.
- Experience in the energy or fuel distribution industry, or with a multi-location business.
Responsibilities
- Process high volumes of vendor invoices in AvidXChange and NetSuite, coding each invoice to the correct entity and general ledger account.
- Verify invoices for accuracy, appropriate approval, and compliance with company policies.
- Process vendor payments, including wire transfers, accurately and on time.
- Reconcile vendor statements and resolve discrepancies.
- Assist with vendor setup and maintain accurate vendor records.
- Research and respond to vendor inquiries professionally and promptly.
- Assist with month-end closing activities, including accounts payable reconciliations and reporting.
- Prepare accounts payable reports to support financial reporting.
- Assist with year-end activities, including 1099 reporting.
- Partner with other departments and field locations to resolve invoice and payment questions.
- Identify opportunities to improve accounts payable processes and accuracy.
- Provide administrative support for the accounts payable department.
- Handle confidential vendor and financial information with discretion.
Benefits
- Competitive salary
- 401(k) with 6% company match
- Health and vision insurance
- Company-paid dental insurance
- Company-paid AD&D and life insurance
- Paid time off with rollover hours
- Referral bonus programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
