Accounts Payable Coordinator
Logan A/C & Heat Services•Dayton, OH
•Onsite
About The Position
Logan Services is hiring an on-site, full-time Accounts Payable Coordinator in Dayton, Ohio. The role helps keep financial operations accurate and running smoothly by handling invoices, receiving materials, payments, refunds, credits, and vendor relationships. The coordinator works with internal teams and external vendors to resolve discrepancies, maintain accurate records, and ensure transactions are processed in accordance with company procedures. The role also contributes to process improvements and supports the accuracy of the company’s financial operations.
Requirements
- Associate degree in Accounting or Finance, or equivalent relevant experience.
- 1–3 years of experience in accounts payable, receiving, accounting, or a related administrative role.
- Basic understanding of general ledger (GL) coding principles.
- Experience working with CRM or ERP systems.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Excel and general computer applications.
- Ability to maintain confidentiality when working with financial information.
- Strong attention to detail and commitment to accuracy.
- Ability to organize and manage multiple priorities and deadlines.
- Ability to communicate and work effectively with different teams and vendors.
- Problem-solving skills, including investigating discrepancies and finding solutions.
- Ability to work independently, take initiative, adapt, learn new systems and processes, and follow through reliably.
Nice To Haves
- Experience with ServiceTitan, Sage Intacct, or similar financial and business software.
Responsibilities
- Review purchase orders, receipts, and invoices for accuracy and compliance with company procedures.
- Receive materials into company systems and maintain accurate electronic documentation.
- Reconcile receipts with vendor invoices and statements, and identify and resolve discrepancies.
- Coordinate with internal teams to ensure expenses are coded correctly and invoices are processed appropriately.
- Process daily deposits from consumer financing partners and coordinate deposit completion with the Finance team.
- Apply manufacturer rebates to customer accounts and help ensure timely payment from manufacturers.
- Process customer refunds, vendor credits, returns, and warranty credits accurately and promptly.
- Conduct regular customer account audits to identify and resolve outstanding items.
- Communicate with vendors by phone and email to address questions, resolve issues, and maintain accurate account records.
- Follow up on returned payments and outstanding balances to help ensure timely resolution.
- Identify opportunities to improve processes, increase efficiency, and maintain accurate financial records.
Benefits
- Competitive pay
- Performance bonuses and profit sharing
- Medical, dental, and vision insurance
- Company-paid life and AD&D insurance
- Short- and long-term disability coverage
- 401(k) with 4% company match and Roth option
- PTO and paid sick time
- Paid training and ongoing development
- Career growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
